Title
MOTION TO APPROVE A WORK ORDER AUTHORIZATION WITH CRAVEN THOMPSON & ASSOCIATES, INC. FOR CIVIL ENGINEERING AND SURVEYING SERVICES FOR STRATEGIC PLAN PROJECT REC07 - WEST PINES SOCCER PARK ARTIFICIAL TURF IN THE AMOUNT OF $198,360
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On December 4, 2024, the City Commission adopted the Strategic Plan titled “We Love Pembroke Pines: A Blueprint for a Brighter Future.” The Strategic Plan identified key investments in parks and recreation facilities to address aging infrastructure, expand recreational opportunities, and enhance quality of life for residents. As part of the Strategic Plan implementation, West Pines Soccer Park was identified as a priority project to improve field playability, increase field availability, and enhance the overall experience for athletes and park users. The project includes the conversion of the existing northwestern two soccer fields from natural grass to synthetic turf surfaces, associated drainage improvements, and related site enhancements.
2. On October 15, 2025, the City Commission approved funding for Year One Strategic Plan Recreation Projects, which included $200,000 for the design of the West Pines Soccer Park Artificial Turf Project. This funding is intended to support the design phase only, with construction to be considered at a future date.
3. On January 21, 2026, the City Commission approved continuing contracts under RFQ #PSPW-23-20 for CCNA professional services, establishing a pool of pre-qualified consultants across multiple disciplines. In accordance with these agreements, staff selected Craven Thompson & Associates, Inc. from the pre-qualified firms under Trade A - General Civil and Environmental Engineering Services, based on their qualifications, experience with similar municipal projects, and ability to assemble a multidisciplinary team to support the project.
4. The process outlined in the continuing services agreement requires staff to schedule a scoping meeting with the consultant to further define the project scope, confirm design priorities, and establish a project approach. Staff held the scoping meeting on March 26, 2026. Based on this effort, Craven Thompson & Associates, Inc., prepared a detailed proposal to provide professional surveying and civil engineering services. The scope includes coordination of survey, geotechnical engineering, subsurface utility engineering, permitting assistance, and bidding support services.
5. The proposed work includes professional engineering and surveying services for the conversion of two existing soccer fields from natural grass to synthetic turf, including:
- Topographic survey and engineering data collection
- Geotechnical engineering and subsurface utility investigations
- Re-grading of the fields and adjacent areas
- Drainage system improvements to accommodate the turf conversion
- Development of 50%, 90%, and 100% construction documents
- Permitting assistance with the City of Pembroke Pines and South Broward Drainage District
- Bid and procurement support services
- Adjustments to perimeter pathways for ADA compliance and restoration of all work areas to equal or better condition
6. The anticipated duration for the design phase is approximately nine months, which includes data collection, design development, permitting, and bidding support. Design completion is anticipated in Spring 2027.
7. The total fee for professional engineering and surveying services is $198,360, which is based on the standardized rates established under the City’s CCNA continuing services contracts. The proposal is fully funded within the approved Year One design budget for this project.
8. The estimated construction cost for the proposed field improvements is approximately $2.4 million, which will be refined through the design process and brought forward to the City Commission at a future date for consideration.
9. This project supports the following Strategic Plan goals and strategies under the “Public Spaces, Community Aesthetics, and Quality of Life” Strategic Focus Area:
Goal #1: Enhance the quality, accessibility, and diversity of parks and recreational facilities to promote health and well-being among residents.
Strategy #1: Upgrade existing parks and facilities, develop new recreational spaces, acquire parcels for open or passive space and expand recreational programs.
The proposed improvements to West Pines Soccer Park support this strategy by improving field reliability and playability to support consistent use and expanded recreational opportunities.
Goal #4: Create inviting public places and gathering spaces that encourage social interaction and community engagement.
Strategy #1: Incorporate flexible design elements that can accommodate a variety of events and activities, such as markets, performances, and festivals.
The proposed improvements to West Pines Soccer Park support this strategy by creating a more flexible recreation space that can support various programming and increased community use.
10. Staff recommends approval of the Work Order Authorization with Craven Thompson & Associates, Inc. for Strategic Plan Project REC07 - West Pines Soccer Park Artificial Turf, in the amount of $198,360.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $198,360
b) Amount budgeted for this item in Account No: $200,000 - 321-572-7001-663211-0000-000-0000-REC07
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable
e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable