Title
MOTION TO ACCEPT THE MEMORANDUM OF UNDERSTANDING BETWEEN THE CITY OF PEMBROKE PINES AND BROWARD COUNTY SHERIFF’S OFFICE (BSO), FOR THE CITY’S ACCEPTANCE OF THE FY 21 U.S. DEPARTMENT OF JUSTICE/JUSTICE ASSISTANCE GRANT (JAG) AWARD IN THE AMOUNT OF $26,934. BSO WILL PROVIDE ADMINISTRATIVE SERVICES REQUIRED OF BROWARD COUNTY AND TO FACILITATE COMPLIANCE WITH THE REQUIRED CONDITIONS OF THE GRANT.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. In collaboration with eighteen (18) eligible law enforcement agencies in Broward County, the Police Department has been allocated $26,934 from the U.S. Department of Justice as its FY2021 Justice Assistance Grant (JAG) share of the $544,330 allocated to the Broward County region. The Justice Assistance Grant funds may be used for legitimate law enforcement projects, as defined by the Bureau of Justice Assistance. The funding allocation is determined by a formula based primarily on the preceding year crime data reported to the F.B.I. and population trends.
2. On July 28th, 2023, Broward County entered a subgrant award agreement with BSO that authorizes BSO to serve as the lead agency in administering the grant on behalf of Broward County, through its Addendum to Subgrant Award Agreement.
3. BSO will monitor implementation, reporting, and payment requests from the participating agencies. A 10% of the City’s award will be deducted by BSO for administrative and management purposes. The resulting net Pembroke Pines allocation will be $24,240.60.
4. The City Commission previously accepted this JAG award on 8/4/2021, which permitted the City to complete and submit an FY21 certification and assurances document to Broward County.
5. There is no required match for this grant. The grant period commenced on October 1st, 2020, and has been extended through September 30th, 2025.
6. The Police Department’s FY21 JAG project will involve purchasing hand-held speed measuring devices for police officers.
7. The Police Department recommends the approval of MOU between the City of Pembroke Pines and Broward County Sheriff’s Office for the City’s acceptance of the FY 21 U.S. Department of Justice/Justice Assistance Grant (JAG) Award. BSO will provide administrative services required of Broward County and to facilitate compliance with the required conditions of the grant.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $24,240.60 in grant funds will be spent; no City funds will be involved.
b) Amount budgeted for this item in Account No: Accounts will be created after commission approval of this item and FY21 JAG agreement is executed, Revenue account: 124-000-3018-331263-0000-000-0000-02021 and Expenditure account: 124-521-3018-552650-0000-000-0000-02021.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Any unspent funds are rolled over into the next fiscal year.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.