Title
MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AT SILVER LAKES NORTH, AS IDENTIFIED IN THE CITY’S STRATEGIC PLAN, IN AN AMOUNT NOT TO EXCEED $767,330.84, THROUGH PLAYCORE WISCONSIN CORPORATION D/B/A GAMETIME C/O DOMINICA RECREATION PRODUCTS, INC., UTILIZING OMNIA PARTNERS CONTRACT #2017001134, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that “Cooperative purchasing. Cooperative purchasing plans are exempt from the competitive procurement process.”
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On October 15, 2025, the City Commission unanimously approved Year One funding to advance several priority playground improvement projects identified in the City’s Strategic Plan, We Love Pembroke Pines: A Blueprint for a Brighter Future. The award of these playground projects represents the next step in implementing that direction. These improvements align with the Strategic Plan’s goals and strategies to enhance public spaces, promote active and healthy lifestyles, and invest in safe, accessible, and high-quality recreational amenities for residents of all ages and abilities. Moving forward with the playground upgrades demonstrates the City’s commitment to delivering tangible progress on strategic priorities and strengthening the recreational infrastructure that supports community well-being.
2. To advance these priority improvements and remain consistent with the City Commission’s October 15th funding direction, staff evaluated available procurement options to efficiently implement the playground replacements while ensuring competitive pricing and compliance with purchasing requirements. The following summarizes the cooperative purchasing approach and proposed contract award recommended to support the timely delivery of these projects.
3. While originally identified as a traditional playground replacement project within the City's Strategic Plan, staff recognized an opportunity during project planning to further support the City's accessibility and Autism Friendly initiatives. As part of the City's collaboration with the Center for Autism and Related Disabilities (CARD) and its efforts to obtain Autism Friendly Designation recognition, the Parks Division committed to incorporating elements that better serve individuals with autism spectrum disorder and other sensory and developmental needs into future play spaces. As a result, the project evolved beyond a standard playground replacement and was enhanced to become a playground featuring accessible surfacing, welcoming play components, sensory-rich experiences, and other amenities designed to create meaningful recreational opportunities for children of all abilities. The proposed budget adjustment will allow the City to further advance these Autism Friendly goals and maximize the long-term community benefit of the project using available Strategic Plan funding from projects completed under budget.
4. On January 25, 2017, the City of Charlotte, NC, as the lead agency for Omnia Partners, issued RFP #269-2017-028 for “Playground Equipment, Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products,” resulting in the award of a five-year contract to GameTime effective May 3, 2017. The contract has since been renewed for both available two-year terms, bringing the current contract term through June 30, 2026, maintaining its eligibility for use by participating agencies.
5. The proposals from GameTime include the removal and disposal of existing equipment and surfacing, installation of new playground structures, and installation of ADA-compliant pour and play rubber surfacing.
6. The total cost for the project is $767,330.84 based on pricing established by Omnia Partners, Public Sector (formerly U.S. Communities Government Purchasing Alliance) Contract #2017001134, which incorporates all eligible contract items and associated services.
7. Request Commission approval for the purchase and installation of new playground equipment at Silver Lakes North from Playcore Wisconsin Corporation d/b/a GameTime c/o Dominica Recreation Products, Inc., in an amount not to exceed $767,330.84, utilizing Omnia Partners Contract #2017001134, pursuant to Section 35.18(C)(6) of the City Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $767,330.84
b) Amount budgeted for this item in Account No: $500,000 in account # 321-572-7001-663202-0000-000-0000-REC14 Silver Lakes North Park Improv
c) Source of funding for difference, if not fully budgeted:
The additional funding requested for the Silver Lakes North Park Improvements project will support enhancements to the City's fully inclusive playground, including additional amenities identified during the final project development to further enhance accessibility and the overall user experience for children and families of all abilities. Funding for this budget adjustment is available through previously appropriated Strategic Plan projects that were completed under budget or had remaining available balances after final project costs were finalized. The reallocation of these available funds allows the City to maximize existing Strategic Plan resources while further advancing the City's commitment to recreation and enhancing the long-term value of the project without requiring additional funding sources.
|
Debit/Increase: |
|
|
|
321-572-7001-663202-0000-000-0000-REC14 |
Silver Lakes North Park |
$267,331 |
|
|
|
|
|
Credit/Decrease: |
|
|
|
321-572-7001-663175-0000-000-0000-REC01 |
Rose G. Price Park Imp. |
$128,653 |
|
321-572-7001-663082-0000-000-0000-REC02 |
Memorial Park |
$59,255 |
|
321-572-7001-663214-0000-000-0000-REC03 |
Plaza at C. Dodge City Center |
$31,902 |
|
321-572-7001-663059-0000-000-0000-REC04 |
Flamingo Park |
$12,630 |
|
321-572-7001-663037-0000-000-0000-REC06 |
Chapel Trail Park |
$1,400 |
|
321-572-7001-663211-0000-000-0000-REC07 |
West Pines Soccer Park |
$1,640 |
|
321-572-7001-663059-0000-000-0000-REC08 |
Flamingo North Park |
$13,924 |
|
321-572-7001-663017-0000-000-0000-REC12 |
Pasadena Park |
$17,927 |
|
|
Total |
$267,331 |
d) 5 year projection of the operational cost of the project: The amounts listed below are estimates for the annual cost to maintain the new playground. These are not new costs as the city is currently maintaining the existing playgrounds.
|
|
Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
|
|
|
|
|
|
Expenditure |
$4,000 |
$4,000 |
$4,000 |
$4,000 |
$4,000 |
|
Net Cost |
($4,000) |
($4,000) |
($4,000) |
($4,000) |
($4,000) |
e) Detail of additional staff requirements: None
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.