Title
MOTION TO APPROVE THE INTER-LOCAL AGREEMENT BETWEEN BROWARD COUNTY AND THE CITY OF PEMBROKE PINES FOR COST SHARE SUPPORT OF BROWARD WATER PARTNERSHIP/CONSERVATION PAYS PROGRAM.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The Broward County Board of County Commissioners (Broward County) continues to coordinate the Conservation Pays Program, a county-wide water conservation and incentives initiative with the purpose of promoting unified water conservation messaging, information, and services to benefit Broward County residents and water utilities.
2. On August 18, 2021, the City Commission approved the current Inter-local Agreement between Broward County and The City of Pembroke Pines for Cost Share Support of a Water Conservation Incentives Program which commenced October 1, 2021, and expires September 30, 2026.
3. The overall objective of the Conservation Pays Program is to encourage residents and businesses in Broward County to adopt enduring water conservation ethics that supports long-term water resource sustainability and to achieve permanent, measurable water savings through replacement of low efficiency plumbing fixtures with high efficiency models.
4. There are two principal components to the program:
• Implementation of an aggressive media campaign to promote the overall need for water conservation, provide residents and businesses with information on ways to reduce their water consumption, and promote the availability of program resources.
• Provision of incentives for retrofitting existing fixtures with new, high-efficiency plumbing fixtures through offers of free water-saving fixtures and rebates. Incentives and rebates will be provided for such retrofitting to include high-efficiency toilets, pre-rinse spray valves, faucet aerators, and shower-heads or other combinations of water-saving fixtures of equal value.
5. Since its formation, the Broward Water Partnership has played a major role in sustaining a 23% reduction in per capita water demands through water conservation incentives, messaging, education, and outreach.
6. Given the success of the Broward Water Partnership and the regional Water Conservation Incentives Program, the parties now desire to renew this Agreement in furtherance of shared water conservation goals, regional water conservation strategies, and conservation activities reflected in consumptive use permit requirements.
7. County Responsibilities:
• Provide overall administration of the Agreement, including financial and annual reporting.
• Coordination of at least one (1) annual meeting with the Participant to present the Program’s annual achievements, review administrative or logistical program issues, and consider new program promotions and opportunities for improvement.
• Provide reports to the participant as requested on rebate expenditures, device deliveries, water savings, including an annual report outlining the performance of the program and the meeting of goals and objectives. It will include a comparison of planned versus implemented measures, communications, tools, and marketing efforts (including media buys), an analysis of marketing efforts relative to rebate activities, a report on leveraged funds, a summary of Program Awards, identification of Program needs and opportunities, and recommendations going forward. The report will also address anticipated delays and issues that necessitate modification of the Program. County shall provide the annual report within one (1) month following the completion of the County’s Fiscal Year.
• County may seek additional funds and support from local, state, and national sources including, but not limited to, SFWMD’s Local Cooperative Funding Program, Water Sense Partnership (EPA), and local groups. In addition, County may solicit support from sponsors through County’s Advantage Marketing Program. Funds obtained from additional sources may be used to provide additional rebates or to offset other costs at County’s discretion.
8. City Responsibilities:
• Participate in coordination meetings
• Work with the County to identify points of distribution and promotional outlets available to Partner and promote the Program and Services within the Partner’s jurisdiction and will actively coordinate with County on program promotions utilizing the municipal media outlets and communications.
9. Payments for services provided by the County will be provided by the City according to the Payment Schedule that has been included as backup to this agenda item. Below is a breakdown of the annual amount not to exceed per year:
|
|
Base Cost |
Rebate/ |
Maximum Not |
Invoice |
|
|
(Media, Outreach & |
Incentives |
to Exceed |
Submitted |
|
Year |
Administration) |
Amount |
Amount |
by: |
|
1 |
$23,392.91 |
$39,936.00 |
$63,328.91 |
Aug. 20, 2027 |
|
2 |
$24,094.70 |
$39,936.00 |
$64,030.70 |
Aug. 20, 2028 |
|
3 |
$24,817.54 |
$39,936.00 |
$64,753.54 |
Aug. 20, 2029 |
|
4 |
$25,562.07 |
$39,936.00 |
$65,498.07 |
Aug. 20, 2030 |
|
5 |
$26,328.93 |
$39,936.00 |
$66,264.93 |
Aug. 20, 2031 |
10. Request the City Commission to approve the Interlocal Agreement between Broward County and the City of Pembroke Pines for Cost Share Support of a Water Conservation Incentives Program.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: An amount not to exceed $323,876.15 for the initial five-year period.
b) Amount budgeted for this item in Account No: Funds are budgeted in Account No. 471-536-6011-581008-0000-000-0000 (Broward Water Conservation Program)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: The agreement begins on the date it is fully executed by the parties and continues through September 30, 2031, and may be renewed for up to one additional five-year period.
|
|
FY 2027 |
FY 2028 |
FY 2029 |
FY 2030 |
FY 2031 |
|
Revenues |
|
|
|
|
|
|
Expenditures |
$63,328.91 |
$64,030.70 |
$64,753.54 |
$65,498.07 |
$66,264.93 |
|
Net Cost |
$63,328.91 |
$64,030.70 |
$64,753.54 |
$65,498.07 |
$66,264.93 |
e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? N/A.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? N/A.