Title
MOTION TO APPROVE THE PURCHASE OF FIRE RESCUE MEDICAL SUPPLIES AND EQUIPMENT FROM HENRY SCHEIN FOR A TOTAL AMOUNT NOT TO EXCEED $81,750, AND FROM MEDLINE INDUSTRIES, INC. FOR A TOTAL AMOUNT NOT TO EXCEED $59,850.00, UTILIZING THE SAVVIK BUYING GROUP CONTRACT #2024-02 FOR FISCAL YEAR 2025-26 PURSUANT TO SECTION 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18 (C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Fire Department is requesting the authorization to purchase Fire Rescue Medical Supplies and Equipment for fiscal year 2025-2026 from:
Vendor Contract # Total Amount Not to Exceed
Henry Schein #2024-02 $81,750.00
Medline #2024-02 $59,850.00
2. The Fire Department currently purchases the majority of their Fire Rescue Medical Supplies and Equipment from the Broward Sheriff's Office (BSO). The approval of this request will allow the Fire Department to purchase those items that BSO no longer carries, or for items which are out of stock.
3. On October 16, 2024, the City Commission authorized the purchase of fire rescue medical supplies and equipment from Henry Schein for a total amount not to exceed $81,750, and from Medline Industries, Inc. for a total amount not to exceed $38,750, utilizing the Savvik Buying Group contract #2024-02 for fiscal year 2024-25 pursuant to Section 35.18(c)(6) of the City's Code of Ordinances.
4. On June 1, 2024, Eagle County Paramedic Services, as lead agency for Savvik Buying Group, entered into three (3) year agreements commencing on June 1, 2024 through June 1, 2027, with the option to renew for one (1) additional two (2) year period with both Henry Schein and Medline Industries, Inc.
5. Request Commission to approve the purchase of fire rescue medical supplies and equipment from Henry Schein for a total amount not to exceed $81,750, and from Medline Industries, Inc. for a total amount not to exceed $59,850, utilizing the Savvik Buying Group contract #2024-02 for fiscal year 2025-26 pursuant to Section 35.18(c)(6) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $141,600.00
b) Amount budgeted for this item in Account No: For Fiscal Year 2025-26:
$72,000.00 - 001-529-4003-552006-0000-000-0000 (Operating Supplies-Rescue)
$45,000.00 - 001-529-4003-552160-0000-000-0000 (Pharmaceutical Supplies)
$24,600.00 - 001-529-4003-552660-0000-000-0000 (Non-Capital Equipment-Rescue)
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable
e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable