Title
MOTION TO APPROVE THE FOURTH AMENDMENT TO THE AGREEMENT WITH MSL, PA, ASSIGNING THE AGREEMENT TO FORVIS MAZARS, LLP.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On November 2, 2010, the electorate of the City of Pembroke Pines, Florida adopted a referendum to the City Charter creating the position of Commission Auditor.
2. On April 13, 2011, the City issued Request for Proposals (RFP) # AD-11-03, to procure a firm to serve as the City’s Commission Auditor.
3. Moore Stephens Lovelace P.A. submitted a response to RFP # AD-11-03.
4. On June 15, 2011, the City Commission voted to engage Moore Stephens Lovelace P.A., to serve as the City’s Commission Auditor pursuant to Section 4.13 of the City Charter.
5. On August 3, 2011, the City Commission approved to enter into an agreement with Moore Stephens Lovelace, P.A., for an initial five (5) year term expiring on August 2, 2016, which allowed for up to two (2) renewal terms between three (3) and five (5) years each, at the discretion of the City Commission.
6. On June 15, 2016, the City Commission approved to enter into a new agreement with Moore Stephens Lovelace, P.A., for an initial seven (7) year term, and on July 12, 2016, the Parties entered into a Professional Services Agreement (“Original Agreement”) to fulfill the requirements of the position of Commission Auditor in accordance with Section 4.13 of the CITY’s Charter, for a seven (7) year period, expiring August 2, 2023.
7. On October 7, 2020, the Parties executed the First Amendment to the Original Agreement to update Commission Auditor's corporate name to MSL, P.A., and to supplement the terms of the Original Agreement.
8. On June 14, 2023, the Parties executed the Second Amendment to the Original Agreement, as amended, to extend the term for an additional period of seven (7) years which commenced on August 3, 2023, and will expire on July 31, 2030, and to supplement the terms contained therein.
9. On February 23, 2024, the Parties executed the Third Amendment to the Original Agreement, as amended; to retroactively approve and incorporate into the Agreement effective October 1, 2023, the hourly billing rate increases of April of 2019, April of 2023 and June of 2023.
10. MSL, P.A. is being acquired by Forvis Mazars, LLP.
11. Section 7 (l) of the Original Agreement provides that any interests under the Agreement shall not be assigned, transferred, or otherwise encumbered without the prior written consent of the City.
12. Request Commission to approve the Fourth Amendment to the agreement with MSL, PA, assigning the agreement to Forvis Mazars, LLP.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $255,000
b) Amount budgeted for this item in Account No: 001-511-0100-534990-0000-000-0000- Other Svc
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project:
|
|
Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
$0 |
$0 |
$0 |
$0 |
$0 |
|
Expenditures |
$255,000 |
$255,000 |
$255,000 |
$255,000 |
$255,000 |
|
Net Cost |
$255,000 |
$255,000 |
$255,000 |
$255,000 |
$255,000 |
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.