Title
MOTION TO APPROVE THE PURCHASE OF THE GANG RESISTANCE AND DRUG EDUCATION (G.R.A.D.E.) WORKBOOKS AND T-SHIRTS NEEDED FOR THE G.R.A.D.E. PROGRAM FROM THE LAW ENFORCEMENT TRUST FUNDS.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.25 of the City's Code of Ordinances is titled "OPEN MARKET PROCEDURE."
- Section 35.25(A) Generally. A purchase of, or contract for, commodities or services that is estimated by the Chief Procurement Officer to cost $5,000 or less, maybe purchased either in the open market without newspaper advertisement and without observing the procedures prescribed by § 35.19, or in accordance with the competitive bidding procedure prescribed by § 35.19, as deemed appropriate by the Chief Procurement Officer. However, all such purchases of greater than the estimated cost of $5,000 but less than or equal to $7,500 shall require at least three oral quotations. Purchases of an estimated cost greater than $7,500 but less than or equal to $25,000 shall require at least three quotations in written form.
SUMMARY EXPLANATION AND BACKGROUND:
1. The G.R.A.D.E. program is taught to all 5th grade students as a preventive program. It includes teaching drug awareness, gang awareness & intervention, bullying, internet safety, peer pressure and several other topics.
2. It is mandatory that each student who participates in the G.R.A.D.E. program possess his/her own workbook. Upon completion of the program as a positive reinforcement the students receive a G.R.A.D.E. t-shirt.
3. The Police Department plans to have a quantity of 3,000 workbooks printed at a total cost of $4,687.22 which equates to approximately $1.5624 per workbook.
4. In addition, the Police Department obtained three quotes for the purchase 3,000 G.R.A.D.E. t-shirts, and the lowest priced vendor had a price of $4.95 per t-shirt, totaling $14,850.
5. The City Attorney’s Office has advised the Police Department that Section 932.7055, Florida Statutes allows the expenditure funds to support drug prevention programs like the G.R.A.D.E. program. Furthermore, the Attorney General’s Office has found that extraordinary youth programs may be funded by law enforcement trust funds. In addition, Florida law recognizes and allows the use of funds for youth organizations upon the Chief of Police providing a written certification that the request complies with the Florida Contraband Forfeiture Act.
6. The Police Chief certifies that this program is consistent with expenditures for law enforcement trust funds and the use of funds for an educational benefit assists the youth of the community to become good citizens and these types of programs have also been shown to assist in drug and crime prevention.
7. This purchase will provide the essential supplies for the program for approximately 2 years.
8. Request City Commission to approve the purchase of the Gang Resistance And Drug Education (G.R.A.D.E) workbooks and t-shirts needed for the G.R.A.D.E. program from the law enforcement trust funds.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $19,537.22
b) Amount budgeted for this item in Account No: Drug & Crime Prevention (Confiscated - FDLE) #134-521-3004-552620-0000-000-0000.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project:
|
|
Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
$0 |
$0 |
$0 |
$0 |
$0 |
|
Expenditures |
$19,537 |
$0 |
$0 |
$0 |
$0 |
|
Net Cost |
$19,537 |
$0 |
$0 |
$0 |
$0 |
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.