Title
[CONSENT ITEM #1 PULLED FROM THE AGENDA BY ADMINISTRATION]: MOTION TO APPROVE THE PURCHASE OF FIFTY (50) POINT BLANK BALLISTIC SHIELDS FOR THE POLICE DEPARTMENT FROM GALLS LLC. IN THE AMOUNT NOT TO EXCEED $348,250, UTILIZING PRICING ESTABLISHED BY THE STATE OF FLORIDA ALTERNATE SOURCE CONTRACT # 46151500-NASPO-21-ACS, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS".
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states that, "Utilization of other governmental agencies' contracts. Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from this section, provided, however, that this division shall apply only if the contract expressly permits or if the awarding jurisdiction and/or the vendor agree to allow the city to purchase therefrom and if either: (i) the commodities or services are the subject of a price schedule negotiated by the state or federal government or by competitive bid by another governmental agency and not on any preference; (ii) or the price offered for the commodity or service exactly equals or is lower than the governmental contract from vendors awarded the governmental contract. Where an award is made pursuant to this paragraph, the terms and conditions agreeable to the City may be used in lieu of those terms and conditions of the contract with the other governmental agency."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT".
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states that, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Police Department would like to purchase fifty (50) Point Blank Vanguard with view port ballistic shields along with fifty (50) shield bags. The new shields are rifle grade, and would be issued to patrol officers.
2. On August 29, 2023, the Procurement Department sent an email requesting a quote for Point Blank Ballistic Shields from the following six (6) authorized resellers (listed in alphabetical order):
- Federal Eastern International
- Galls LLC
- Lou's Police Supply
- MES Fire
- Signal 15, Inc.
- SRT Supply
3. The Procurement Department received five (5) quotes from the following authorized resellers utilizing pricing established by the State of Florida Alternate Source Contract # 46151500-NASPO-21-ACS:
|
Galls |
|
|
|
|
|
Item Number |
Description |
QTY |
Cost |
Total |
|
SH3OASVSV1H2L0 |
VANGUARD 20X30 W/ VP |
50 |
$6,850.00 |
$342,500.00 |
|
BAGN00150J |
SHIELD TRANSPORT BAG 20X30 |
50 |
$115.00 |
$5,750.00 |
|
|
|
|
|
$348,250.00 |
|
FEDERAL EASTERN INTERNATIONAL |
|
|
|
|
|
Item Number |
Description |
QTY |
Cost |
Total |
|
SH3OASVSV1H2L0 |
VANGUARD 20X30 W/ VP |
50 |
$7,012.99 |
$350,649.50 |
|
BAGN00150J |
SHIELD TRANSPORT BAG 20X30 |
50 |
No Charge |
No Charge |
|
|
|
|
|
$350,649.50 |
|
Lous Police Supply |
|
|
|
|
|
Item Number |
Description |
QTY |
Cost |
Total |
|
SH3OASVSV1H2L0 |
VANGUARD 20X30 W/ VP |
50 |
$7,418.38 |
$370,919.00 |
|
BAGN00150J |
SHIELD TRANSPORT BAG 20X30 |
50 |
$130.00 |
$6,500.00 |
|
|
|
|
|
$377,419.00 |
|
Signal 15, Inc |
|
|
|
|
|
Item Number |
Description |
QTY |
Cost |
Total |
|
SH3OASVSV1H2L0 |
VANGUARD 20X30 W/ VP |
50 |
$7,439.00 |
$371,950.00 |
|
BAGN00150J |
SHIELD TRANSPORT BAG 20X30 |
50 |
$139.00 |
$6,950.00 |
|
|
|
|
|
$378,900.00 |
|
MES Fire |
|
|
|
|
|
Item Number |
Description |
QTY |
Cost |
Total |
|
SH3OASVSV1H2L0 |
VANGUARD 20X30 W/ VP |
50 |
$7,802.84 |
$390,142.00 |
|
BAGN00150J |
SHIELD TRANSPORT BAG 20X30 |
50 |
$137.00 |
$6,850.00 |
|
|
|
|
|
$396,992.00 |
4. The Procurement Department was informed by Sally Hayes, the owner of SRT Supply, that they did not submit a quote as she is also owner of Federal Eastern International who handles most of their law enforcement work. SRT Supply mostly works on Federal projects.
5. Request Commission to approve the purchase of fifty (50) Point Blank Ballistic Shields for the Police Department from Galls LLC. In the amount not to exceed $348,250, utilizing pricing established by the State of Florida Alternate Source Contract #46151500-NASPO-21-ACS, pursuant to Section 35.18(C)(5) of the City's Code of Ordinances.
Reviewed by Commission Auditor.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $348,250.00.
b) Amount budgeted for this item in Account No: $295,000.00 is budgeted and available in account # 001-521-3001-664400-0000-000-0000- Other Equipment.
c) Source of funding for difference, if not fully budgeted: A budget adjustment is required to transfer funds from the accounts listed:
$40,200 from account # 001-521-3001-664140-0000-000-0000- Motorcycles
$13,050 from account # 001-521-3001-552650-0000-000-0000- Non-capital Equipment.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.