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File #: 25-1726    Version: 1 Name: IXL Learning Software Charter Schools FY2025-26
Type: Purchase Status: Passed
File created: 6/10/2025 In control: City Commission
On agenda: 6/18/2025 Final action: 6/18/2025
Title: MOTION TO APPROVE THE PURCHASE AND ONE-YEAR RENEWAL WITH VENDOR IXL LEARNING, INC., FOR ACCESS TO THE IXL LEARNING SOFTWARE PROGRAM THROUGH SCHOOL SITE LICENSES TO HELP ASSESS AND IMPROVE STUDENT ACHIEVEMENT IN MATH, ENGLISH & LANGUAGE ARTS, SCIENCE AND SOCIAL STUDIES AT THE CITY OF PEMBROKE PINES CHARTER MIDDLE SCHOOLS, ACADEMIC VILLAGE CHARTER SCHOOL, AND FSU ELEMENTARY CHARTER SCHOOL, FOR SCHOOL YEAR 2025-26, IN AN AMOUNT OF $86,701.25, PURSUANT TO SECTIONS 35.18(C)(7)(A), AND 35.18(C)(7)(I) OF THE CITY’S PROCUREMENT CODE.
Sponsors: Charter School Administrative Support Office, Charter School Principal
Attachments: 1. 1. Exhibit 1. IXL Learning Quote FY 2025-26

Title

MOTION TO APPROVE THE PURCHASE AND ONE-YEAR RENEWAL WITH VENDOR IXL LEARNING, INC., FOR ACCESS TO THE IXL LEARNING SOFTWARE PROGRAM THROUGH SCHOOL SITE LICENSES TO HELP ASSESS AND IMPROVE STUDENT ACHIEVEMENT IN MATH, ENGLISH & LANGUAGE ARTS, SCIENCE AND SOCIAL STUDIES AT THE CITY OF PEMBROKE PINES CHARTER MIDDLE SCHOOLS, ACADEMIC VILLAGE CHARTER SCHOOL, AND FSU ELEMENTARY CHARTER SCHOOL, FOR SCHOOL YEAR 2025-26, IN AN AMOUNT OF $86,701.25, PURSUANT TO SECTIONS 35.18(C)(7)(A), AND 35.18(C)(7)(I) OF THE CITY’S PROCUREMENT CODE.

 

Summary Explanation and Background

 

PROCUREMENT PROCESS TAKEN:

-                     Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS."

 

-                     Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."

 

-                     Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"

 

-                     Section 35.18(C)(7) states that "The following contractual services are not subject to the competitive procurement requirement:"

 

-                     Section 35.18(C)(7)(a) states that "Academic program reviews, lectures or seminars by individuals, professional development programs, training, and continuing education seminars;"

 

-                     Section 35.18(C)(7)(i) states that "Software licensing and maintenance with the company from which the software was purchased, or its authorized representative;"

 

-                     Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."

 

SUMMARY EXPLANATION AND BACKGROUND:

 

1.                     The IXL Learning, Inc. (‘IXL’) software program is a digital learning resource that offers challenging K-12 curriculum in subjects Math, English & Language Arts (ELA), Science, and Social Studies. Along with its comprehensive curriculum, it delivers Real-Time Diagnostic tools for assessing student understanding, creates personalized assistance for each student learner, and provides educators with actionable insights that support data-driven education.  The City of Pembroke Pines Charter Schools utilize IXL Learning programs to improve student achievement and accelerate learning in these core subjects. 

 

2.                     IXL provides access to their software program through school site licenses, which are renewed annually. FSU Elementary Charter School initially purchased Math and ELA site licenses in FY 2015-16 for their gifted students’ program and has renewed the site license annually, adding additional site licenses for Science since then.  In FY 2020-21, the Academic Village Charter School (AVCS) purchased a site license initially for their 6th grade Math program and has since expanded its use for Science and Social Studies for its AVCS middle school students, and Math for its high school students, also renewing the site licenses annually. Along with FSU Elementary and AVCS, the Central Middle Charter School purchased IXL site licenses for Math & Science for grade levels 6-8 beginning FY 2022-23. Additionally, West Middle Charter School began utilizing IXL software in FY 2023-24.

 

3.                     As a result of increased student enrollment since FY 2015-16 and the expanded use of IXL programs, the systemwide renewal cost now exceeds the $25,000 purchasing threshold and requires Commission approval.  System-wide data indicates a need for additional math, social studies, and science resources to close the performance gap. This gap was created due to Covid 19 and PPCS is working to increase the number of students performing on grade level. The systemwide renewal cost for FY 2025-26 is $86,701.25 (See Exhibit 1. IXL Learning Quote FY 2025-26).

 

 

4.                     Recommend City Commission approve the purchase and one-year renewal with vendor IXL Learning, Inc., for access to the IXL Learning software program through school site licenses to help assess and improve student achievement in Math, English & Language Arts, Science and Social Studies at the City of Pembroke Pines Charter Middle Schools, Academic Village Charter School and FSU Elementary Charter School, for school year 2025-26,  in an amount not of $86,701.25 pursuant to Sections 35.18(C)(7)(a), and 35.18(C)(7)(i), of the City's Procurement Code.

 

 

 

Financial Impact

FINANCIAL IMPACT DETAIL:

 

a)   Initial Cost: $86,701.25.

b)   Amount budgeted for this item in Account No: Funding for this expense is budgeted for in the 2025-2026 Charter School Proposed Budget within the following accounts:

 

Noncapitalized Software

 

 

School Site

Account Coding

Amount

East Elementary

170-569-5051-552652-5102-369-0000-00550

       1,062.50

West Elementary

170-569-5051-552652-5101-369-0000-00551

       8,073.81

West Elementary

170-569-5051-552652-5102-369-0000-00551

       3,944.94

West Middle

171-569-5052-552652-5102-369-0000-00553

    15,862.50

Central Middle

171-569-5052-552652-5102-369-0000-00554

    14,462.50

Academic Village Middle

172-569-5053-552652-5102-369-0000

       6,162.50

Academic Village High

172-569-5053-552652-5103-369-0000

    26,206.25

FSU Elementary

173-569-5061-552652-5101-369-0000

       6,637.50

FSU Elementary

173-569-5061-552652-5102-369-0000

       3,593.75

 

Noncapitalized Software Total

 $ 86,006.25

 

 

 

Professional Svs - Tech Services

 

 

School Site

Account Coding

Amount

Academic Village Middle

172-569-5053-531310-6400-310-0000-

          695.00

 

Professional Svs - Tech Services Total

 $       695.00

 

IXL Learning Total

 $ 86,701.25

 

c)   Source of funding for difference, if not fully budgeted: Not applicable.

d)   5 year projection of the operational cost of the project:

 

 

2025-2026

Year 2

Year 3

Year 4

Year 5

Revenues

 

 

 

 

 

Expenditures

$86,701.25

 

 

 

 

Net Cost

$86,701.25

 

 

 

 

                     

 

e)   Detail of additional staff requirements:  Not applicable.

 

 

FEASIBILITY REVIEW:

 

A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts.  This analysis is to determine the financial effectiveness of function sourcing services.

 

a)   Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service?  Not applicable.

b)   If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not applicable.