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File #:
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24-0308
Version:
1
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Name:
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(SRO) Agreement - Broward County School Board 2023-2024, 2024-2025, 2025-2026
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Type:
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Agreements/Contracts
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Status:
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Deferred
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On agenda:
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5/1/2024
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Final action:
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Title:
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MOTION TO APPROVE THE SCHOOL RESOURCE OFFICER (SRO) AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES AND THE SCHOOL BOARD OF BROWARD COUNTY FOR THE 2023-2024, 2024-2025, 2025-2026 SCHOOL YEARS.
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Title
MOTION TO APPROVE THE SCHOOL RESOURCE OFFICER (SRO) AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES AND THE SCHOOL BOARD OF BROWARD COUNTY FOR THE 2023-2024, 2024-2025, 2025-2026 SCHOOL YEARS.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The School Resource Officer (SRO) Agreement between the City and The School Board of Broward County calls for sixteen (16) SROs. These SROs have been assigned to the fourteen (14) schools. Nine (9) of these SROs are assigned to cover the nine (9) Elementary Schools, three (3) to cover the three Middle Schools, and four (4) to cover the two High Schools.
2. The term of this Agreement commences on August 14, 2023 (“Effective Date”) and concludes in June 2026 on the last day that SBBC school personnel report to work as approved by the appropriate SBBC School Calendar, and as specifically specified in this Agreement (3-year Agreement).
3. This 3-year Agreement will provide reimbursement for the 16 SROs from August 14, 2023, through June 2026, on the last day that SBBC school personnel report to work as approved by the appropriate SBBC School Calendar.
4. The 3-year SRO agreement (attached) between the City of Pembroke Pines and the School Board of Broward County calls for the City to be reimbursed for sixteen (16) SROs for a total of $1,730,400.00 for the year 2023-2024, $1,816,920.00 for the year 2024-2025, and $1,907,766.40 for the year 2025-2026. Total of $5,455,086.40
5. Currently, the City is providing sixteen (16) School Resource Officers at the school campus sites (comprising Full-Time Officers and Part-Time SRO Positions) at a total estimated cost of $7,618,537 for the 3-year contract.
6. The City’s equipment costs for each assigned School Resource Officer are $15,849, which is the prorated amount for a 5-year life expectancy through a 10-month school year. The total per-year equipping cost for (16) SROs is $253,584 and $760,752 for the full 3-year term.
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SRO Equipping Cost |
1-year cost |
10-month cost |
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Vehicle and Emergency Equipment Upfitting |
$13,560 |
$11,296 |
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Uniforms and Accessories |
$446 |
$372 |
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Duty Gear |
$60 |
$50 |
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Radio and Accessories |
$1,800 |
$1,500 |
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Body Armor |
$400 |
$334 |
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Firearm |
$200 |
$167 |
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Computer and Software |
$900 |
$750 |
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Taser and Accessories |
$280 |
$234 |
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Ballistic Shield and Helmet |
$1,375 |
$1,146 |
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Total per year per officer: |
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$15,849 |
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Total per year (16 officers): |
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$253,584 |
7. The City’s total costs for the School Resource Officer program for the 3-year contract 2023-2026 will be $7,618,537, comprising $4,963,681 for ten (10) Full-Time Officer Costs (prorated to 1552 hours out of 2080 annually), $1,894,104 for six (6) Part-Time SRO Position costs, and $760,752 for equipment costs.
8. Per Section 2.07 d of this agreement, the School Board of Broward County is funding sixteen (16) SROs at an annual cost of $1,730,400.00 for 2023-2024, $1,816,920.00 for 2024-2025 and $1,907,766.40 for 2025-2026, for a total cost of $5,455,086.40. This leaves an unfunded amount of $2,163,450.60 for the 3-year term.
9. The agreement has been reviewed and approved as to legal form by the Police Legal advisor.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: Estimated net cost for the 3-year term is $2,163,450.60
b) Amount budgeted for this item in Account No:
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Revenue |
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001-000-3001-342120-0000-000-0000- |
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$1,730,400.00 |
$1,816,920.00 |
$1,907,766.40 |
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PT School Resource Officer |
Description |
2023-24 |
2024-25 Est. 2025-26 Estimate |
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001-521-3001-513414-0000-000-0000- |
PT School Resource Officer |
$ 64,005.00 |
$ 67,209.00 |
$ 70,570.00 |
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001-521-3001-515000-0000-000-0000- |
Education Incentive |
$ 1,560.00 |
$ 1,560.00 |
$ 1,560.00 |
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001-521-3001-515101-0000-000-0000- |
Uniform Cleaning Allowance |
$ 500.00 |
$ 500.00 |
$ 500.00 |
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001-521-3001-521000-0000-000-0000- |
Social Security-Matching |
$ 5,181.00 |
$ 5,432.00 |
$ 5,696.00 |
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001-521-3001-523000-0000-000-0000- |
Health Insurance |
$ 21,907.00 |
$ 24,098.00 |
$ 26,508.00 |
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001-521-3001-523100-0000-000-0000- |
Life Insurance |
$ 351.00 |
$ 387.00 |
$ 425.00 |
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001-521-3001-524000-0000-000-0000- |
Workers Compensation |
$ 3,786.00 |
$ 4,165.00 |
$ 4,582.00 |
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001-521-3001-512991-0000-000-0000- |
Personal Leave Payout |
$ 1,650.00 |
$ 1,733.00 |
$ 1,819.00 |
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Total for one (1) SRO |
$ 98,940 |
$ 105,084 |
$ 111,660 |
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Total for (6) SROs |
$ 593,640 |
$ 630,504 |
$ 669,960 |
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Total $ 1,894,104 |
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Full-Time Officers |
Description |
2023-2024 |
2024-2025 Est. |
2025-2026 Est. |
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001-521-3001-512425-0000-000-0000- |
Base Salary |
$678,458.00 |
$ 742,498.00 |
$ 805,610.00 |
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001-521-3001-515000-0000-000-0000- |
Education Incentive |
$ 6,358.00 |
$ 6,358.00 |
$ 6,358.00 |
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001-521-3001-515101-0000-000-0000- |
Uniform Cleaning Allowance |
$ 9,402.00 |
$ 9,402.00 |
$ 9,402.00 |
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001-521-3001-515104-0000-000-0000- |
Assignment Pay |
$ 20,355.00 |
$ 22,276.00 |
$ 24,169.00 |
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001-521-3001-515109-0000-000-0000- |
Shift Diff |
$ - |
$ - |
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001-521-3001-515200-0000-000-0000- |
Longevity Pay |
$12,305.00 |
$13,042.00 |
$ 15,919.00 |
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001-521-3001-521000-0000-000-0000- |
Social Security - Matching |
$55,607.00 |
$ 60,711.00 |
$ 65,902.00 |
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001-521-3001-522100-0000-000-0000- |
Retirement Contribution P&F |
$428,268.00 |
$ 491,774.00 |
$ 556,421.00 |
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001-521-3001-523000-0000-000-0000- |
Health Insurance |
$147,114.00 |
$ 161,826.00 |
$ 178,009.00 |
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001-521-3001-523100-0000-000-0000- |
Life Insurance |
$ 3,714.00 |
$ 4,085.00 |
$ 4,493.00 |
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001-521-3001-524000-0000-000-0000- |
Workers Compensation |
$ 40,127.00 |
$ 44,140.00 |
$ 48,554.00 |
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001-521-3001-526305-0000-000-0000- |
OPEB |
$ 92,316.00 |
$ 96,930.00 |
$ 101,778.00 |
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001-521-3001-512997-0000-000-0000- |
Annual Sick Time Payout |
$ - |
$ - |
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Total for (10) Officers |
$ 1,494,024 |
$ 1,653,042 |
$ 1,816,615 |
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Total City Full Time Officer Cost (10 Officers) |
$ 1,494,024 |
$ 1,653,042 |
$ 1,816,615 |
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Total City SRO Position Cost (6 SROs) |
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$ 593,640 |
$ 630,504 |
$ 669,960 |
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Total City Equipping Costs (16 SRO’s) |
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$ 253,584 |
$ 253,584 |
$ 253,584 |
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Total SRO Program Cost to City |
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$ 2,341,248 |
$ 2,537,130 |
$ 2,740,159 |
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Total Payment from School Board |
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$ 1,730,400 |
$ 1,816,920 |
$ 1,907,766 |
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Total City Subsidy |
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$ 610,848 |
$ 720,210 |
$ 832,393 |
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3-Year Total |
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Total SRO Program Cost to City-$7,618,537 |
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Total Payment from School Board-$5,455,086 |
Total City Subsidy-$2,163,451
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project : Refer to Table in (b) above
e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable
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