Title
MOTION TO APPROVE A WORK ORDER AUTHORIZATION WITH R.E. CHISHOLM ARCHITECTS, INC. FOR ARCHITECTURAL AND ENGINEERING DESIGN SERVICES FOR STRATEGIC PLAN PROJECT REC04 - FLAMINGO PARK FIELD ONE RENOVATION IN THE AMOUNT OF $237,370
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On December 4, 2024, the City Commission adopted the Strategic Plan titled “We Love Pembroke Pines: A Blueprint for a Brighter Future.” The Strategic Plan identified key investments in parks and recreation facilities to address aging infrastructure, expand recreational opportunities, and enhance quality of life for residents. As part of the Strategic Plan implementation, Flamingo Park Field One was identified as a priority project to improve field conditions, increase playability, and enhancing the overall experience for athletes and spectators. The project includes renovation of the existing varsity baseball field and associated support facilities to improve functionality, accessibility, and long-term maintenance efficiency.
2. On October 15, 2025, the City Commission approved funding for Year One Strategic Plan Recreation Projects, which included $250,000 for the design of the Flamingo Park Field One Renovation Project. This funding is intended to support the design phase only, with construction to be considered at a future date.
3. On January 21, 2026, the City Commission approved continuing contracts under RFQ #PSPW-23-20 for CCNA professional services, establishing a pool of pre-qualified consultants across multiple disciplines. In accordance with these agreements, staff selected R.E. Chisholm Architects, Inc. from the pre-qualified firms under Trade F - General Architectural Services, based on their qualifications, experience with similar municipal projects, and ability to assemble a multidisciplinary team to support the project.
4. The process outlined in the continuing services agreement requires staff to schedule a scoping meeting with the consultant to further define the project scope, confirm design priorities, and establish a project approach. Staff held the scoping meeting on March 18th. Based on this effort, R.E. Chisholm Architects, Inc prepared a detailed proposal to provide full architectural and engineering design services. The scope includes coordination of a multidisciplinary team to deliver construction documents and support the City through permitting and bidding.
5. The proposed work includes full design services for the renovation of Flamingo Park Baseball Field No. 1, including:
- Replacement of the existing natural grass and clay field with a synthetic turf baseball field and new drainage system
- Construction of new synthetic surface bullpen areas
- Replacement of foul poles, fencing, netting, and sports lighting fixtures
- Installation of a new electronic scoreboard
- Refurbishment of existing shade canopies, bleachers, dugouts, and press box facilities
- ADA accessibility improvements to adjacent parking and pedestrian circulation areas
- Drainage and paving improvements adjacent to the field and surrounding access areas
- Construction of new walkways connecting the field, concession area, playground, and parking areas
6. The anticipated duration for design phase is approximately 11 months, which includes data collection, design development, permitting and bidding support. Design completion is anticipated in Spring 2027.
7. The total fee for architectural and engineering design services is $237,370, which is based on the standardized rates established under the City’s CCNA continuing services contracts. The proposal is fully funded within the approved Year One design budget for this project.
8. The estimated construction cost for the full project is approximately $3 million, which will be refined through the design process and brought forward to the City Commission at a future date for consideration.
9. This project supports the following Strategic Plan goal and strategy under the "Public Spaces, Community Aesthetics, and Quality of Life" Strategic Focus Area:
Goal #1: Enhance the quality, accessibility, and diversity of parks and recreational facilities to promote health and well-being among residents
Strategy #1: Upgrade existing parks and facilities, develop new recreational spaces, acquire parcels for open or passive space and expand recreational programs.
The proposed improvements to Flamingo Park support this strategy as this project upgrades the existing athletic facility to improve playability, reliability, and overall user experience for residents.
10. Staff recommends approval of the Work Order Authorization with R.E. Chisholm Architects, Inc. for Strategic Plan Project REC04 - Flamingo Park Field One Renovation, in the amount of $237,370.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $237,370
b) Amount budgeted for this item in Account No: $250,000 321-572-7001-663059-0000-000-0000-REC04
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable. This project is design only.
e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable