Title
MOTION TO RATIFY THE CITY MANAGER’S APPROVAL TO EXTEND THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP CONTRACT BID NO. 139-0, AND TO APPROVE THE PURCHASE OF SODIUM HYPOCHLORITE 12.5% UTILIZING THE NEW AGREEMENT FROM THE SOUTHEAST GOVERNMENTAL COOPERATIVE PURCHASING GROUP BID NO. 519-2, FROM THE AWARDED VENDORS, IN AN ANNUAL AMOUNT NOT TO EXCEED $580,000, PURSUANT TO SECTIONS 35.18(C)(6) AND 35.29(C) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City’s Code of Ordinances is titled “AWARD OF CONTRACT.”
- Section 35.21(A) of the City’s Code of Ordinances is titled “City Commission approval.”
- Section 35.21(A)(1) states, “An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed.”
- Section 35.29 of the City's Code of Ordinances is titled "TERM, TERMINATION, EXTENSION AND RENEWAL OF CONTRACTS."
- Section 35.29(C) of the City’s Code of Ordinances is titled "Extensions."
- Section 35.29(C) states that "The City Manager or his or her designee is authorized to extend, for operational purposes only, and for a maximum of 180 days, any contract previously approved by the City Commission and entered into by the city. Any further extensions of the contract require the approval of the City Commission."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Utilities department purchases sodium hypochlorite 12.5% (aka. liquid bleach) for water and wastewater disinfection practices. As part of the function sourcing agreement with OMI/Jacobs, the City is responsible for providing operating chemicals.
2. On September 6, 2023 the City Commission approved the utilization of the Southeast Florida Governmental Purchasing Cooperative Group Bid # 139-0 agreement, advertised by the City of Fort Lauderdale (lead agency), to purchase sodium hypochlorite. The initial term of the agreement expired on August 31, 2025.
3. On June 11, 2025 the City of Fort Lauderdale issued a 90-day contract extension of the agreement with Allied Universal effective September 1, 2025, and expiring November 29, 2025.
4. To avoid interruptions in plant operations, the Utilities department requested City Manager’s approval to accept the extension of the Co-Op Contract while the City of Fort Lauderdale completed its competitive bidding process. The City Manager granted the approval on September 22, 2025.
5. After a competitive process, on October 23, 2025, the Southeast Florida Governmental Purchasing Cooperative Group awarded the new contract Bid No. 519-2 to Allied Universal Corp and Odyssey Manufacturing Co. as summarized below:
|
Allied Universal Corp. |
Unit Price |
|
Full Truckload |
$1.66 |
|
Partial Truck Load |
$1.76 |
|
|
|
|
Odyssey Manufacturing Co. |
Unit Price |
|
Full Truckload |
$1.82 |
|
Partial Truck Load |
$1.98 |
6. Staff recommends City Commission ratify the City Manager’s approval to extend the Southeast Florida Governmental Purchasing Cooperative Group Contract Bid No. 139-0, and to approve the purchase of sodium hypochlorite 12.5% utilizing the new agreement from the Southeast Florida Governmental Cooperative Purchasing Group Bid No. 519-2, from the awarded vendors, in an annual amount not to exceed $580,000, pursuant to Sections 35.18(C)(6) AND 35.29(C) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $580,000
b) Amount budgeted for this item in Account No: $565,000 is available in Account no. 471-533-6031-552430-0000-000-0000- (Operating chemicals) and $15,000 is available in Account no. 471-535-6022-552430-0000-000-0000- (Operating chemicals)
c) Source of funding for difference, if not fully budgeted: [Not Applicable.
d) 5 year projection of the operational cost of the project
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|
Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
|
|
|
|
|
|
Expenditures |
$580,000 |
$580,000 |
|
|
|
|
Net Cost |
$580,000 |
$580,000 |
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|
|
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.