Title
MOTION TO APPROVE THE AGREEMENT BETWEEN THE CITY OF PEMBROKE PINES AND S KATZ, INC. FOR MEDICAL DIRECTOR SERVICES FOR THE FIRE RESCUE DEPARTMENT IN AN AMOUNT NOT TO EXCEED THE ANNUAL FEE OF $41,706.08.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(7) states that "The following contractual services are not subject to the competitive procurement requirement:"
- Section 35.18(C)(7)(B) states that "Health services involving examination, diagnosis, treatment, prevention, medical consultation or administration;"
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval".
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Fire Rescue Department cannot legally provide medical services without being under the control and supervision of a Medical Director. Therefore, the Fire Rescue Department has established an agreement for Medical Director Services with Dr. Steven H. Katz, MD, FACEP, which operates under S Katz, Inc., allowing the Fire Rescue Department to provide advanced life support under a licensed physician.
2. Pursuant to Section 35.18(C)(7)(B) of the City’s Code of Ordinance, "Health services involving examination, diagnosis, treatment, prevention, medical consultation or administration" are not subject to the competitive procurement requirement.
3. Dr. Steven H. Katz, MD, FACEP, has filled in for the Fire Rescue Department as Medical Director for six (6) years and has provided the City with quality service.
4. The City is currently under contract with Dr. Steven H. Katz which is set to expire on September 30, 2025, and does not allow for further renewals.
5. The new agreement with S Katz, Inc. for Medical Director Services for the Fire Rescue Department in an amount not to exceed the annual fee of $41,706.08, commences on October 1, 2025 and expires on September 30, 2026, with an option to renew for additional one (1) year term.
6. The Fire Rescue Department recommends City Commission approve the agreement between the City Of Pembroke Pines and S Katz, Inc. for Medical Director Services for the Fire Rescue Department in an amount not to exceed the annual fee of $41,706.08.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $41,706.08
b) Amount budgeted for this item in Account No: 001-529-4003-531509-0000-000-0000 (Professional Services Other Rescue)
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 5 year projection of the operational cost of the project: Not Applicable
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Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
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Revenues |
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Expenditures |
$41,706.08 |
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Net Cost |
$41,706.08 |
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e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable