Title
MOTION TO APPROVE THE DEPARTMENT RECOMMENDATIONS FOR THE FOLLOWING ITEM LISTED ON THE CONTRACTS DATABASE REPORT:
(A) Choices for Life, Inc. - Commercial Lease - Renewal
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 35.29(F) "City Commission notification" of the City's Code of Ordinances, "The City Manager, or his or her designee, shall notify the Commission, in writing, at least three months in advance of the expiration, renewal, automatic renewal or extension date, and shall provide a copy of the contract or agreement and a vendor performance report card for the contract or agreement to the City Commission."
2. On May 17, 2017, Commission approved the motion to place all contracts from the Contract Database Reports on consent agendas as they come up for contractual term renewal so that City Commission affirms directions to administration whether to renew or to go out to bid.
3. The Agreement shown below is listed on the Contracts Database Report for renewal.
(A) Choices for Life, Inc. - Commercial Lease - Renewal
1. On October 22, 2025, the City entered into a Commercial Lease Agreement with Choices for Life, Inc. for an initial one (1) year period, which will naturally expire on November 1, 2026.
2. Choices for Life, Inc. leases the premises located at 6700 NW 13th Street, Pembroke Pines, FL 33025.
3. Sections 2 and 4.1 of the Original Agreement authorize the renewal thereof for an additional one (1) year term upon mutual consent, evidenced by a written amendment, with the base Rent subject to adjustment pursuant to the Consumer Price Index (“CPI”).
4. The Recreation and Cultural Arts Department recommends that the City Commission approve this First Amendment to renew the term for an additional one (1) year period, which shall commence on November 2, 2026, and naturally expire on November 1, 2027.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Renewal Revenue: $59,892.14.
b) Amount budgeted for this item in Account No: Funds are currently budgeted in revenue account 001-000-7001-362030-0000-000-0000-Rental-City Facilities.
c) Source of funding for difference, if not fully budgeted: Not Applicable
d) 1-year projection of the operational revenue of the project:
FY26-27 FY27-28
Revenues $54,901.13 $4,991.01
Expenditures $0.00 $0.00
Net Revenue $54,901.13 $4,991.01
e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable