Title
MOTION TO APPROVE THE MUNICIPAL ELECTION AGREEMENT WITH THE BROWARD SUPERVISOR OF ELECTIONS (BSOE) FOR THE MARCH 10, 2026, MUNICIPAL ELECTION IN THE CITY OF PEMBROKE PINES.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. Pursuant to Section 3.02 "Commission Members" of the City's Charter, the regular election of the City Commission members shall be held on the second (2nd) Tuesday of March in each even numbered year, in the manner provided in this Charter and shall be for four (4) year terms. Regular elections for the Mayor and Commission members representing District 2 and District 3 shall be held in 1996 and every four years thereafter. Regular elections for Commission members representing District 1 and District 4 shall be held in 1998 and every four (4) years thereafter.
2. The Broward County Supervisor of Elections (BSOE) shall perform election services in connection with the Municipal Elections scheduled to occur on Tuesday, March 10, 2026, for Districts 1 and 4, in accordance with applicable law.
3. The City is responsible for all costs associated with conducting any of its elections.
4. The estimated cost for the March 2026 election is $147,401.28.
5. The deadline to submit the agreement to the BSOE is December 1, 2025.
6. Request City Commission approve the Municipal Election Agreement with the Broward Supervisor of Elections (BSOE) for the March 10, 2026, Municipal Election in the City of Pembroke Pines.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $147,401.28
b) Amount budgeted for this item in Account No: Funds are budgeted in account # 001-519-1001-531500-0000-000-0000 (Professional Svc Other)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.