Title
MOTION TO APPROVE AN AGREEMENT WITH H&R PAVING, INC., FOR THE MILLING AND RESURFACING OF NW 125TH AVE FROM SHERIDAN STREET TO TAFT STREET, UTILIZING PRICING ESTABLISHED BY THE CITY OF MIAMI IFB NO. 1115382, FOR AN AMOUNT NOT TO EXCEED $226,978.50, WHICH INCLUDES $1,088 FOR PAYMENT AND PERFORMANCE BONDS, AND A 10% OWNER'S CONTINGENCY IN THE AMOUNT OF $20,535.50, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states, “Utilization of other governmental agencies’ contracts.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Engineering Division has identified the need to mill and resurface the roadway from NW 125th Avenue from Sheridan Street to Taft Street. This project also includes the construction of curb ramps and the removal and replacement of sidewalk sections as depicted in the drawings prepared by the City.
2. On March 22, 2021, the City of Miami entered into an agreement with H&R Paving, Inc., pursuant to IFB No. 1115382, for pavement resurfacing and roadway repair services on an as-needed basis. The agreement became effective on March 22, 2021, for an initial three-year term, with renewal options as provided in the contract. The agreement is currently in its final renewal term, effective from March 22, 2026, through March 21, 2028. The City of Pembroke Pines intends to piggyback on this agreement to utilize the established pricing for the milling and resurfacing of NW 125th Avenue from Sheridan Street to Taft Street.
3. H&R Paving, Inc. has provided a quote for the milling and resurfacing of NW 125th Avenue from Sheridan Street to Taft Street, utilizing the pricing established under the City of Miami's IFB No. 1115382. The project is anticipated to be completed within 180 days of the applicable Notice to Proceed.
4. Pursuant to Section 255.05, Florida Statutes, payment and performance bonds are required for applicable construction projects exceeding $200,000. Accordingly, the project cost includes $1,088 for payment and performance bonds.
5. Staff recommends that the City Commission approve an agreement with H&R Paving, Inc. for the milling and resurfacing of NW 125th Avenue from Sheridan Street to Taft Street, utilizing pricing established by the City of Miami's IFB No. 1115382(28), for an amount not to exceed $226,978.50, which includes $1,088 for payment and performance bonds, and a 10% Owner's Contingency in the amount of $20,535.50, pursuant to Section 35.18(C)(5) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $226,978.50
b) Amount budgeted for this item in Account No: Funds are available in Account # 100-541-6002-546164-0000-000-0000- (R&M Resurfacing)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.