Title
MOTION TO APPROVE AN AMENDMENT TO THE MASTER SERVICES AND MULTI-ITEM PURCHASING AGREEMENT WITH AXON ENTERPRISE, INC. FOR THE PURCHASE OF THE AXON SKYHERO ROBOTIC BUNDLE (SKYHERO LOKI 2 INDOOR DRONES, SIGYN GROUND-THROWABLE ROBOT, & NARFI POLE CAMERA) FOR THE POLICE DEPARTMENT’S SWAT TEAM, WITH COVERAGE FOR A 60-MONTH PERIOD, IN AN AMOUNT NOT TO EXCEED $56,677.33, AND THE RENEWAL OF CURRENT BODY-WORN CAMERA (BWC) SYSTEMS/ACCESSORIES, LICENSING, AND DIGITAL STORAGE FOR A 16-MONTH PERIOD IN THE AMOUNT OF $110,086.52, PURSUANT TO SECTION 35.18(C)(3) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(3) states, "City Standard, single-source and sole-source commodities or services. City standard, single-source and sole-source commodities or services are exempt from competitive bidding."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) of the City’s Code of Ordinance states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
A) Axon SkyHero Robotic Bundle
1. The Pembroke Pines Police Department has identified an operational need for specialized tactical reconnaissance equipment to enhance situational awareness and officer safety during high-risk and confined-space operations. The current equipment inventory lacks indoor drone capabilities and limited-access surveillance tools necessary for modern SWAT and tactical deployments. To address this critical gap, the Department proposes the purchase of the Axon SkyHero Robotic Bundle, which includes the Loki II Indoor Drone, Sigyn Ground-Throwable Robot, and Narfi Pole Camera.
2. The Axon SkyHero Robotic Bundle is uniquely suited to fulfill the Department’s operational requirements due to its specialized design for indoor and GPS-denied environments. The Loki II drone provides secure, stable flight and real-time intelligence in confined spaces. The Sigyn robot offers short-range reconnaissance in cluttered, hazardous areas, and the Narfi camera enables tactical inspection with low-light and infrared capabilities. Together, the devices deliver an integrated solution that improves officer safety and response capabilities without requiring modification to existing infrastructure or systems.
3. The Pembroke Pines Police Department has obtained a sole source letter from Axon Enterprise, Inc., the manufacturer of the devices in the Sky-Hero Bundle, which indicates that they do not currently have written agreements authorizing other entities to re-sell the requested products.
4. In addition, the Police Department has advised that no alternative vendors or manufacturers offer a comparable integrated solution with the same level of interoperability, reliability, and tactical performance.
5. As a result, on May 23, 2025, the City’s Procurement Department issued Notice of Intent to Award Sole Source Procurement (NTSS # PD-NTSS-25-01) for the “Axon Skyhero Robotic Bundle (SkyHero Loki 2 Indoor Drones, Sigyn Ground-Throwable Robot, & Narfi Pole Camera).” The intent of this posting was to provide potential vendors an opportunity to contest the sole source designation. Responses were due by June 2, 2025, and no responses were received.
6. Axon Enterprise, Inc. has submitted a quote for the complete bundle and related services in the amount of $56,677.33 for a 60-month period. The Police Department has reviewed the pricing and determined it to be fair and reasonable. Additional value-added services, such as five-year warranty, product training and technical support, were included as part of the pricing. In addition, it includes the Axon’s Technology Assurance Plan (TAP) that ensures the City would receive a hardware refresh for the Axon devices in 2028, at no additional cost.
B) Axon Master Services and Multi-Item Purchasing Agreement (MSAPA)
7. On December 15, 2021, the City Commission approved to enter into a Master Services and Multi-Item Purchasing Agreement with Axon Enterprise, Inc. to acquire additional body-worn camera systems/accessories, support existing body-worn cameras, update electronic control devices (tasers) and acquire SWAT drone software for a five (5) year period which will expire on December 31, 2026.
8. On October 19, 2022, the City Commission approved to utilize the agreement to add additional body-worn camera systems/accessories, licensing and digital storage which will expire on September 30, 2025.
9. The Police Department desires to extend the services that are expiring on September 30, 2025 for a 16-month period, extending the term through January 31, 2027.
C) Recommendation
10. The Police Department recommends that the City Commission approve an amendment to the Master Services and Multi-Item Purchasing Agreement with Axon Enterprise, Inc. for the purchase of the Axon Skyhero Robotic Bundle (Skyhero Loki 2 Indoor Drones, Sigyn Ground-Throwable Robot, & Narfi Pole Camera) for the Police Department’s SWAT Team, with coverage for a 60-month period, in an amount not to exceed $56,677.33, and the renewal of current body-worn camera (BWC) systems/accessories, licensing, and digital storage for a 16-month period in the amount of $110,086.52, pursuant to Section 35.18(C)(3) of the City’s Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial & Renewal Cost: $166,763.85 ($56,677.33 for the Axon Skyhero Robotic Bundle payable in FY 2024-25, and $60,547.59 payable in FY 2024-25 for the first payment for the renewal of current body-worn camera (BWC) systems/accessories, licensing, and digital storage, and the remaining payment of $49,538.93 payable in FY 2025-26.)
b) Amount budgeted for this item in Account No: $56,677.33 is available in account # 001-521-3001-664400-0000-000-0000 (Other Equipment), $60,547.59 is available in account # 001-521-3001-534990-0000-000-0000 (Other Svc) and $49,538.93 will be available in the FY 2025-26 budget.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5-year projection of the operational cost of the project:
Current FY FY 2025-26
Revenues $0.00 $0.00
Expenditures $117,224.92 $49,538.93
Net Cost $117,224.92 $49,538.93
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.