Title
MOTION TO APPROVE THE PURCHASE OF SODIUM CHLORIDE (SOLAR SALT) ON AN AS NEEDED BASIS FROM MORTON SALT, INC., UTILIZING THE SOUTHEAST FLORIDA GOVERNMENTAL COOPERATIVE PURCHASING GROUP (CO-OP) ITB #2025-013-NP FOR AN ESTIMATED ANNUAL AMOUNT NOT TO EXCEED $146,280.00 PURSUANT TO SECTION 35.18(C)(6) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that, "Cooperative purchasing plans are exempt from this section."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City is responsible to provide chemicals for the operation of its Water Treatment plant in accordance with the agreement with Operations Management International, Inc. (OMI/Jacobs).
2. The Utilities Department utilizes Sodium Chloride (salt), as part of the lime softening water treatment process to regenerate its ion exchange resin at the Water Treatment Plant.
3. The City utilized a previous Cooperative (Co-Op) Agreement for the purchase of Solar Salt for $174.62/ton, established with Morton Salt, Inc., and led by the City of Boca Raton, which expired on May 30, 2025.
4. As the lead agency for the Southeast Florida Governmental Purchasing Cooperative (Co-Op), the City of Boca Raton issued Invitation to Bid (ITB) #2025-013-NP titled “Solar Salt (Bulk) Supply & Delivery” on March 17, 2025.
5. On April 14, 2025, the City of Boca Raton opened two (2) proposals for Solar Salt from the following vendors:
|
Vendor |
Unit Cost Per Ton Delivered |
|
Morton Salt, Inc. |
$ 182.85 |
|
Odyssey Manufacturing Co. |
$ 215.00 |
6. On May 27, 2025, the City of Boca Raton approved to enter into a new one (1) year agreement with Morton Salt, Inc., commencing May 31, 2025, and ending on May 30, 2026, with four one-year renewal options, which represents a 4.71% increase.
7. Currently, the City of Pembroke Pines uses approximately 800 tons of Solar Salt per year.
8. Recommend City Commission to approve the purchase of Sodium Chloride (Solar Salt) on an as-needed basis from Morton Salt, Inc., utilizing the Southeast Florida Governmental Cooperative Purchasing Group (Co-Op) ITB #2025-013-NP for an estimated annual amount not to exceed $146,280.00, pursuant to Section 35.18(C)(6) of the City’s Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $146,280.00 (800 Tons x $182.85)
b) Amount budgeted for this item in Account No: $54,855 is available in account 471-533-6031-552430-0000-000-0000 (Operating chemicals) for the remainder of the current fiscal year.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: The agreement is for an initial one year period from May 31, 2025 to May 30, 2026, with four one-year renewal options.
|
|
Current FY |
FY 2026 |
|
|
|
|
Revenues |
N/A |
N/A |
|
|
|
|
Expenditures |
$54,855 |
$91,425 |
|
|
|
|
Net Cost |
$54,855 |
$91,425 |
|
|
|
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.