Title
MOTION TO APPROVE THE PURCHASE OF FIFTY (50) BODY ARMOR INNER/OUTER VEST CARRIER BUNDLES, ONE HUNDRED AND EIGHTY SEVEN (187) OMEGA RIFLE PLATES AND ACCESSORIES FOR THE POLICE DEPARTMENT FROM FEDERAL EASTERN INTERNATIONAL, LLC., FOR A TOTAL AMOUNT NOT TO EXCEED $145,487, UTILIZING THE STATE OF FLORIDA ALTERNATE CONTRACT SOURCE # 46151500-NASPO-21ACS, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states, “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.”
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Police Department has mandated a new uniform policy that became effective on January 1, 2024. In order for all Police personnel to be compliant with the new uniform policy, all members are required to wear the Maverick style outer vest carrier.
2. The City of Pembroke Pines' Police Department is requesting approval to purchase body armor vests, Omega Rifle Plates, and additional accessories.
3. The body armor vest is worn by Police who may encounter high-risk situations during their daily duties. The body armor significantly increases their safety.
4. The Omega Rifle Plate is designed to be worn in the pocket of body armor vests and provide the ultimate in lightweight armor protection.
5. The Maverick Outer Vest Carrier is required to be compliant with the agency’s newly mandated uniform policy.
6. The four key components that the Police Department needs are the following:
|
Item |
Description |
|
Rifle Plate |
Point Blank Omega ICW, 8x10 Special Threat Shooter's Cut Rifle Plate |
|
Concealable Vest w/ Carrier |
Point Blank HILITE AXBIIIA w/ 1-Carrier 4" Strap Pkg. (HL6ABDBV0M) |
|
Crossover Vest |
Point Blank Maverick with KWIQ-Clip Release (O3MM00010J) |
|
Pouches |
G&G 5 Pouch Set (Color-Matched to Point Blank Outer Carrier) |
7. The Procurement Department emailed a quote request to the six (6) vendors listed on the State of Florida Alternate Contract Source # 46151500-NASPO-21ACS, listed below in alphabetical order:
- Federal Eastern International (FEI)
- Galls, LLC
- Lou's Police Supply (LPS)
- Municipal Emergency Services (MES)
- Signal 15
- SRT Supply (SRT)
However, both Lou's Police Supply and Signal 15 did not submit a quote.
8. The quote request consisted of the following:
A) Single Rifle Plate Package:
|
Qty. |
Item |
Description |
|
187 |
Rifle Plate |
Point Blank Omega ICW, 8x10 Special Threat Shooter's Cut Rifle Plate |
B) Bundle Package:
|
Qty. |
Item |
Description |
|
50 |
Rifle Plate |
Point Blank Omega ICW, 8x10 Special Threat Shooter's Cut Rifle Plate |
|
50 |
Concealable Vest w/ Carrier |
Point Blank HILITE AXBIIIA w/ 1-Carrier 4" Strap Pkg. (HL6ABDBV0M) |
|
50 |
Crossover Vest |
Point Blank Maverick with KWIQ-Clip Release (O3MM00010J) |
|
50 |
Pouches |
G&G 5 Pouch Set (Color-Matched to Point Blank Outer Carrier) |
9. Galls, LLC did not provide pricing as a bundle package, however, the pricing they provided for each individual item was considered as part of the price analysis.
10. The Procurement Department received the following quotes:
|
|
|
FEI |
SRT |
MES |
Galls |
|
Qty. |
Item |
Unit Price |
Unit Price |
Unit Price |
Unit Price |
|
187 |
Rifle Plate |
$351.00 |
$483.51 |
$442.75 |
$412.24 |
|
50 |
Bundle Package |
$1,597.00 |
$1,311.58 |
$1,859.21 |
|
|
50 |
Rifle Plate |
|
|
|
$412.24 |
|
50 |
Concealable Vest w/ Carrier |
|
|
|
$1,111.60 |
|
50 |
Crossover Vest |
|
|
|
$317.52 |
|
50 |
Pouches |
|
|
|
$100.00 |
|
1 |
Shipping |
|
|
|
$11,193.80 |
|
|
|
|
|
|
|
|
|
|
FEI |
SRT |
MES |
Galls |
|
Qty. |
Item |
Total |
Total |
Total |
Total |
|
187 |
Rifle Plate |
$65,637.00 |
$90,416.37 |
$82,794.25 |
$77,088.88 |
|
50 |
Bundle Package |
$79,850.00 |
$65,579.00 |
$92,960.50 |
|
|
50 |
Rifle Plate |
|
|
|
$20,612.00 |
|
50 |
Concealable Vest w/ Carrier |
|
|
|
$55,580.00 |
|
50 |
Crossover Vest |
|
|
|
$15,876.00 |
|
50 |
Pouches |
|
|
|
$5,000.00 |
|
1 |
Shipping |
|
|
|
$11,193.80 |
|
|
Total |
$145,487.00 |
$155,995.37 |
$175,754.75 |
$185,350.68 |
11. All of the items are included in the State of Florida Alternate Contract Source # 46151500-NASPO-21ACS, except for the pouches:
|
|
|
|
|
Per Unit |
Extended |
|
|
|
|
Contract |
Contract |
Contract |
|
Item |
Qty. |
MSRP |
Discount |
Price |
Price |
|
Rifle Plate |
237 |
$840.00 |
44% |
$470.40 |
$111,484.80 |
|
Concealable Vest w/ Carrier |
50 |
$1,927.00 |
46% |
$1,040.58 |
$52,029.00 |
|
Crossover Vest |
50 |
$550.00 |
46% |
$297.00 |
$14,850.00 |
|
Pouches |
50 |
|
N/A |
N/A |
N/A |
|
Total |
|
$3,317.00 |
|
$1,807.98 |
$178,363.80 |
Utilizing the State Contract pricing, for the items on the contract, the total would be $178,363.80, however Federal Eastern International, LLC. has provided additional savings for a total cost of $145,487.00 which includes the additional pouches.
12. Request City Commission to approve the purchase of fifty (50) body armor inner/outer vest carrier bundles, one hundred and eighty seven (187) Omega Rifle Plates and accessories for the Police Department from Federal Eastern International, LLC., for a total amount not to exceed $145,487 utilizing the State of Florida Alternate Contract Source # 46151500-NASPO-21ACS, pursuant to Section 35.18(C)(5) of the City's Code of Ordinances.
Reviewed by Commission Auditor.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $145,487.00.
b) Amount budgeted for this item in Account No: Funds are budgeted in account # 001-521-3001-552600-0000-000-0000 Clothing/Uniform ($112,684.00)
c) Source of funding for difference, if not fully budgeted: The amount needed is $32,803.00. A Budget Adjustment will be required to transfer from account coding 001-521-3001-512436-0000-000-0000 (Vacant Police Officer- Tier 3) and 001-521-3001-521000-0000-000-0000 (Social Security- Matching).
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.