Title
MOTION TO APPROVE AGREEMENT JA126-10-2026 BETWEEN THE CITY OF PEMBROKE PINES/SOUTHWEST FOCAL POINT SENIOR CENTER AND THE AREA AGENCY ON AGING OF BROWARD COUNTY, INC. TO PROVIDE OLDER AMERICANS ACT TITLE IIIB AND TITLE IIIE SERVICES FOR THE PERIOD OF JANUARY 1, 2026, THROUGH DECEMBER 31, 2026 IN THE TOTAL AMOUNT OF $499,000.
Summary Explanation and Background
1. The current agreement JA125-10-2025 between the City of Pembroke Pines/Southwest Focal Point Senior Center and the Area Agency on Aging of Broward County, Inc. will expire on December 31, 2025. This agreement was presented and commission approved on December 14, 2024, with agenda #24-1140.
2. Agreement JA126-10-2026 represents the continuation of services for the period of January 1, 2026, through December 31, 2026, in the total amount of $499,000.
Funds are distributed as follows:
$ 360,000 Federal Funds -Title IIIB
$ 90,000 Federal Funds -Title IIIE
$ 49,000 Council Match Funds -Title IIIB
$ 499,000 Total OAA Funds
The City will contribute a total of $101,857.91 via In-kind Revenue.
3. The City of Pembroke Pines/Southwest Focal Point Senior Center has received the award of this application with agreement JA126-10-2026. The services provided under Title IIIB and Title IIIE are: Adult Daycare, Counseling Individual, Counseling Group, Public Education, Recreation, Homemaker, Personal Care, Respite, Caregiver Training and Support, Screening and Assessment.
4. Requesting Commission approval.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost:
$101,857.91 City contribution (Provider Match) from General Fund
$90,000 199-000-8005-337630-0000-000-0000-00024
$11,857.91 199-000-8005-337630-0000-000-0000-00045
$101,857.91 Total
b) Amount budgeted for this item in Account No:
$360,000 OAA Title IIIB 199-000-8005-331690-0000-000-0000
$ 90,000 OAA Title IIIE 199-000-8005-331691-0000-000-0000
$ 49,000 OAA Council Match 199-000-8005-337660-0000-000-0000
$499,000 Total Amount
c) Source of funding for difference, if not fully budgeted:
199-000-8005-337630-0000-000-0000 In-Kind Revenue from General Funds
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable