Title
MOTION TO ADOPT PROPOSED RESOLUTION 2024-R-36.
PROPOSED RESOLUTION 2024-R-36 IS A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PEMBROKE PINES, FLORIDA, APPROVING THE PROGRAM YEAR 2023 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS; PROVIDING FOR RECORDATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. PUBLIC HEARING REQUIRED
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The Consolidated Annual Performance and Evaluation Report (CAPER), required for jurisdictions receiving funding from the U.S. Department of Housing and Urban Development (HUD), details the performance in expending federal and state funds, including Community Development Block Grant (CDBG), Home Investment Partnership (HOME), and State Housing Initiative Partnership (SHIP) funds.
2. For Program Year 2023 (October 1, 2023 - September 30, 2024), the City received a total of $3,404,937 in available funding from regular CDBG, SHIP, and HOME allocations.
• CDBG funds: $1,108,642
• SHIP funds: $1,965,381
• HOME funds: $330,914
3. The following funds were expended during the program year:
• CDBG: $1,418,925.40*
• SHIP: $2,334,363.66*
• HOME: $0**
*Expenditures includes both program income and carryover funds from previous years
** Awaiting Broward County disbursement
4. In addition, the City received $1,400,676 in CDBG-CV (Coronavirus) funds during Fiscal Year (FY) 2020-2021 to address COVID-19 impacts. During FY 2023, the City had expended $225,905.84 of these funds, bringing the total city expenditure to $1,053,838.93. CDBG-CV funds must be expended by 2026.
5. The City also has a remaining balance of $428,055.88 from the $6,729,117 in Neighborhood Stabilization Program (NSP) funds allocated in 2008. The remaining balance reflects program income gathered during the years following the implementation of the program. A majority of the funds that remain in this program came from selling our last unit in 2022. The city is in the process of closing out the NSP program and the remaining funds are being redirected to the CDBG program as permitted by HUD.
6. The City of Pembroke Pines accomplished the following through its federal and state funding for housing and community development activities (PY 2023):
- 550 seniors were assisted through the City's senior transportation program (CDBG), accounting for 21,611 trips.
- 2 households were assisted with residential rehabilitation and minor home repairs through CDBG funding.
- 23 households were assisted with residential rehabilitation and minor home repairs through SHIP funding.
- 5 homes were assisted with the sewer connection program (CDBG) as part of the "Pines Village Septic Tank Conversion Project."
- Public improvement projects (CDBG) at the Carl Shechter Southwest Focal Point Senior Center, including the replacement of windows, doors, and the roof, have been completed.
- Public improvement enhancements (CDBG) at the Pines Point Senior Residences, including the replacement of windows and doors, have been completed. The remaining projects, including generator installation and the elevator project, are currently underway.
- Renovations of the 501 Medical Building (CDBG-CV) are currently underway.
7. All remaining funds listed in the CAPER have either been encumbered for ongoing activities or reprogrammed to eligible activities. These funds will be carried over to Program Year 2024.
8. The Program Year 2023 CAPER was made available for public review and comment from November 18, 2024, to December 3, 2024.
9. A public hearing was held earlier on tonight's agenda.
10. Administration recommends approval of the Program Year 2023 CAPER report and its transmission to the U.S. Department of Housing and Urban Development (HUD).
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: Grant Funded
b) Amount budgeted for this item in Account No: .
CDBG Accts:
121-554-0600-531500-0000-000-0000-02020
121-554-0600-664073-0000-000-0000-02021
121-554-0600-662054-0000-000-0000-02021
121-554-0600-546154-0000-000-0000-02021
121-554-0600-534991-0000-000-0000-02021
121-554-0600-531501-0000-000-0000-02021
121-554-0600-531500-0000-000-0000-02021
121-554-0600-662055-0000-000-0501-02022
121-554-0600-664073-0000-000-0501-02022
121-554-0600-534991-0000-000-0000-02022
121-554-0600-531501-0000-000-0000-02022
121-554-0600-531500-0000-000-0000-02022
121-554-8006-534990-0000-000-0000-02022
121-554-0600-534991-0000-000-0000-02023
121-554-0600-531501-0000-000-0000-02023
121-554-0600-531500-0000-000-0000-02023
121-544-8006-552540-0000-000-0000-02023
121-544-8006-546300-0000-000-0000-02023
SHIP Accts:
120-554-0600-549216-0000-000-0000-02021
120-554-0600-549208-0000-000-0000-02021
120-554-0600-534994-0000-000-0000-02021
120-554-0600-534991-0000-000-0000-02021
120-554-0600-534942-0000-000-0000-02021
120-554-0600-531501-0000-000-0000-02021
120-554-0600-549216-0000-000-0000-02022
120-554-0600-534994-0000-000-0000-02022
120-554-0600-534991-0000-000-0000-02022
120-554-0600-531501-0000-000-0000-02022
120-554-0600-549216-0000-000-0000-02023
120-554-0600-534994-0000-000-0000-02023
120-554-0600-534991-0000-000-0000-02023
120-554-0600-531501-0000-000-0000-02023
120-554-0600-549216-0000-000-0000-02024
120-554-0600-534997-0000-000-0000-02024
120-554-0600-534994-0000-000-0000-02024
120-554-0600-534991-0000-000-0000-02024
120-554-0600-531501-0000-000-0000-02024
NSP Accts:
121-554-0600-549216-0000-000-0000-NSP10
121-554-0600-534991-0000-000-0000-NSP10
121-554-0600-534940-0000-000-0000-NSP10
121-554-0600-531501-0000-000-0000-NSP10
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.