Title
MOTION TO APPROVE THE PURCHASE OF BODY ARMOR FOR THE POLICE DEPARTMENT FROM FEDERAL EASTERN INTERNATIONAL, LLC, IN THE AMOUNT NOT TO EXCEED $106,835, UTILIZING THE STATE OF FLORIDA ALTERNATE CONTRACT SOURCE # 46151500-NASPO-21-ACS, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS".
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states that, "Utilization of other governmental agencies' contracts. Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from this section, provided, however, that this division shall apply only if the contract expressly permits or if the awarding jurisdiction and/or the vendor agree to allow the city to purchase therefrom and if either: (i) the commodities or services are the subject of a price schedule negotiated by the state or federal government or by competitive bid by another governmental agency and not on any preference; (ii) or the price offered for the commodity or service exactly equals or is lower than the governmental contract from vendors awarded the governmental contract. Where an award is made pursuant to this paragraph, the terms and conditions agreeable to the City may be used in lieu of those terms and conditions of the contract with the other governmental agency."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT".
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states that, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Police Department would like to purchase four (4) rifle/trauma plates, fifteen (15) outer vest carriers, thirty-five (35) soft armor replacement packages, and forty (40) full body armor packages.
2. The State of Colorado, Department of Personnel & Administration, in conjunction with National Association of State Procurement Officials Cooperative Purchasing Program (NASPO ValuePoint), issued Request for Proposal # RFP-AR-21-001 for "Body Armor and Ballistic Resistant Products" resulting in Master Agreement # 164719 with Point Blank Enterprises, Inc., which expires on November 10, 2025.
3. The State of Florida entered into a Participating Addendum to the NASPO ValuePoint Cooperative Procurement Program Master Agreement # 164719, Administered by the State of Colorado. As a result, the State of Florida utilizes Alternate Contract Source (ACS) # 46151500-NASPO-21-ACS for the purchase of body armor and ballistic-resistant products, including ballistic-resistant, stab-resistant, and combination vests; in conjunction with armor; ballistic-resistant helmets and shields; carriers; and ballistic-resistant and non-ballistic-resistant accessories for State of Florida Agencies and other eligible users utilizing the pricing and options via NASPO ValuePoint Master Agreement # 164719.
4. The City of Pembroke Pines is an eligible user of the State of Florida Alternate Contract Source (ACS) # 46151500-NASPO-21-ACS. As defined by Florida Administrative Code Rule 60A-1.001, eligible user means "Political subdivisions, including counties, cities, towns, villages and districts, as described be Section 1.01(8), F.S., and instrumentalities thereof."
5. The NASPO ValuePoint Master Agreement # 164719 has a minimum discount pricing structure which includes a minimum discount of 44% for the requested items:
|
Product |
Description |
Item # |
MSRP |
Bid Price |
|
Trauma Plate |
Omega Rifle Plate |
PLT019ECSN |
$876.00 |
$490.56 |
|
Ballistic-resistant Vest |
HILITE AXBIIIA, 4 Straps |
HL6ABDBV0M |
$2,085.00 |
$1,125.90 |
|
(includes concealed carrier) |
|
|
|
|
|
Outer Vest Carrier |
Maverick Kwiq Clip Carrier |
O3MM00010J |
$596.00 |
$321.84 |
6. The Procurement Department sent out emails requesting quotes for the specified items from all six (6) of Point Blank Enterprises, Inc.'s authorized resellers listed on the State of Florida Alternate Contract Source #46151500-NASPO-21-ACS (listed below in alphabetical order):
|
Federal Eastern International, LLC - FEI |
|
Galls, LLC - Galls |
|
Lou's Police Supply - LPS |
|
Municipal Emergency Services - MES |
|
Signal 15 - SIG |
|
SRT Supply - SRT |
7. To account for the varying replacement timelines and lifespan of specific items, and individuals needs to replace expired components, quote requests were organized as follows:
Individual Items:
|
Product |
Description |
Item # |
QTY |
|
Trauma Plate |
Omega Rifle Plate |
PLT019ECSN |
4 |
|
Outer Vest Carrier |
Maverick Kwiq Clip Carrier |
O3MM00010J |
15 |
Packages:
|
Soft Armor Replacement Package |
|
|
|
|
Product |
Description |
Item # |
QTY |
|
Ballistic-resistant Vest |
HILITE AXBIIIA, 4 Straps |
HL6ABDBV0M |
35 |
|
(including concealed carrier) |
|
|
|
|
Outer Vest Carrier |
Maverick Kwiq Clip Carrier |
O3MM00010J |
|
|
Full Body Armor Package |
|
|
|
|
Product |
Description |
Item # |
QTY |
|
Ballistic-resistant Vest |
HILITE AXBIIIA, 4 Straps |
HL6ABDBV0M |
40 |
|
(including concealed carrier) |
|
|
|
|
Outer Vest Carrier |
Maverick Kwiq Clip Carrier |
O3MM00010J |
|
|
Trauma Plate |
Omega Rifle Plate |
PLT019ECSN |
|
8. The Procurement Department received quotes for the requested items:
|
Trauma Plate |
|
|
|
|
Vendor |
QTY: |
Unit Price |
Extended Price |
|
FEI |
4 |
$355.00 |
$1,420.00 |
|
Galls |
4 |
$400.00 |
$1,600.00 |
|
MES |
4 |
$442.75 |
$1,771.00 |
|
Outer Vest Carrier |
|
|
|
|
Vendor |
QTY: |
Unit Price |
Extended Price |
|
FEI |
15 |
$286.00 |
$4,290.00 |
|
Galls |
15 |
$300.00 |
$4,500.00 |
|
MES |
15 |
$290.99 |
$4,364.85 |
|
Soft Armor Replacement Package |
|
|
|
|
Vendor |
QTY: |
Unit Price |
Extended Price |
|
FEI |
35 |
$1,159.00 |
$40,565.00 |
|
Galls |
35 |
$1,275.00 |
$44,625.00 |
|
MES |
35 |
$1,310.00 |
$45,850.00 |
|
Full Body Armor Package |
|
|
|
|
Vendor |
QTY: |
Unit Price |
Extended Price |
|
FEI |
40 |
$1,514.00 |
$60,560.00 |
|
Galls |
40 |
$1,675.00 |
$67,000.00 |
|
MES |
40 |
$1,770.00 |
$70,800.00 |
Note - Lou's Police Supply, Signal 15, Inc., and SRT Supply opted not to submit pricing.
9. Federal Eastern International, LLC supplied the lowest overall quote for all of the requested items.
|
Vendor |
Total Price |
|
FEI |
$106,835.00 |
|
Galls |
$117,725.00 |
|
MES |
$122,785.85 |
10. Request Commission to approve the purchase of four (4) rifle plates, fifteen (15) outer vest carriers, thirty-five (35) soft armor replacement packages, and forty (40) full body armor packages for the Police Department from Federal Eastern International, LLC., in the amount not to exceed $106,835, utilizing the State of Florida Alternate Contract Source # 46151500-NASPO-21-ACS, pursuant to Section 35.18(C)(5) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $106,835.
b) Amount budgeted for this item in Account No: Funds are available in account # 001-521-3001-552600-0000-000-0000- (Clothing/Uniforms)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5-year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.