Title
MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF PLAYGROUND EQUIPMENT AT FOUR CITY PARKS, AS IDENTIFIED IN THE CITY’S STRATEGIC PLAN, IN AN AMOUNT NOT TO EXCEED $486,076.68, THROUGH PLAYCORE WISCONSIN CORPORATION D/B/A GAMETIME C/O DOMINICA RECREATION PRODUCTS, INC., UTILIZING OMNIA PARTNERS CONTRACT #2017001134, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY CODE OF ORDINANCES.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that “Cooperative purchasing. Cooperative purchasing plans are exempt from the competitive procurement process.”
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On October 15, 2025, the City Commission unanimously approved Year One funding to advance several priority playground improvement projects identified in the City’s Strategic Plan, We Love Pembroke Pines: A Blueprint for a Brighter Future. The award of these playground projects represents the next step in implementing that direction. These improvements align with the Strategic Plan’s goals and strategies to enhance public spaces, promote active and healthy lifestyles, and invest in safe, accessible, and high-quality recreational amenities for residents of all ages and abilities. Moving forward with the playground upgrades demonstrates the City’s commitment to delivering tangible progress on strategic priorities and strengthening the recreational infrastructure that supports community well-being.
2. To advance these priority improvements and remain consistent with the City Commission’s October 15th funding direction, staff evaluated available procurement options to efficiently implement the playground replacements while ensuring competitive pricing and compliance with purchasing requirements. The following summarizes the cooperative purchasing approach and proposed contract award recommended to support the timely delivery of these projects.
3. On January 25, 2017, the City of Charlotte, NC, as the lead agency for Omnia Partners, issued RFP #269-2017-028 for “Playground Equipment, Outdoor Fitness Equipment, Site Accessories, Surfacing, and Related Products,” resulting in the award of a five-year contract to GameTime effective May 3, 2017. The contract has since been renewed for both available two-year terms bringing the current contract term through June 30, 2026 maintaining its eligibility for use by participating agencies.
4. The October 15th approval by the City Commission included ten new playgrounds as listed below. This request seeks authorization to proceed with the first four playgrounds. A request to approve the remaining playgrounds will be brought before the Commission in January 2026.
1. 108th Avenue - $125,000
2. 111th Avenue - $125,000
3. Flamingo North - $125,000
4. Towngate Park - $125,000
5. Fletcher Park - $200,000
6. Ashley Hale Park - $125,000
7. Flamingo South - $575,174
8. Pasadena Park - $200,000
9. Silver Lakes North - $500,000
10.Silver Lakes South - $125,000
5. The proposals from GameTime includes the removal and disposal of existing equipment and surfacing, installation of new playground structures, and installation of ADA-compliant engineered wood fiber surfacing. Below is a list of each of the playgrounds scheduled for replacement with this approval and the proposed cost:
- 108th Avenue Park $134,036.52
- 111th Avenue Park $141,457.96
- Flamingo North Park $101,438.46
- Towngate Park $109,143.74
6. The total cost for all four projects is $486,076.68 based on pricing established by Omnia Partners, Public Sector (formerly U.S. Communities Government Purchasing Alliance) Contract #2017001134, which incorporates all eligible contract items and associated services.
7. Request Commission approval for the purchase and installation of new playground equipment at four City parks from Playcore Wisconsin Corporation d/b/a GameTime c/o Dominica Recreation Products, Inc., in an amount not to exceed $486,076.68, utilizing Omnia Partners Contract #2017001134, pursuant to Section 35.18(C)(6) of the City Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $486,076.68
$134,036.52 - 108th Avenue Kiddie Park
$141,457.96 - 111th Avenue Kiddie Park
$101,438.46 - Flamingo Park North
$109,143.74- Towngate Park
b) Amount budgeted for this item in Account No:
$125,000 - 321-572-7001-663021-0000-000-0000-REC16 - 108th Avenue Kiddie Park
$125,000 - 321-572-7001-663022-0000-000-0000-REC17 - 111th Avenue Kiddie Park
$125,000 - 321-572-7001-663059-0000-000-0000-REC08 - Flamingo Park North
$125,000 - 321-572-7001-663181-0000-000-0000-REC20 - Towngate Park
c) Source of funding for difference, if not fully budgeted:
Cost estimates for 108th Avenue Kiddie Park and 111th Avenue Kiddie Park are more than the allocated budget. Cost estimates for Flamingo Park North and Towngate Park are less than the allocated budget. The below budget adjustment reflects the adjustment necessary to properly fund each playground.
From:
$9,638.22 - 321-572-7001-663059-0000-000-0000-REC08 - Flamingo Park North
$15,856.26 - 321-572-7001-663181-0000-000-0000-REC20 - Towngate Park
To:
$9,036.52 - 321-572-7001-663021-0000-000-0000-REC16 - 108th Avenue Kiddie Park
$16,457.96 - 321-572-7001-663022-0000-000-0000-REC17 - 111th Avenue Kiddie Park
Total $25,494.48
d) 5 year projection of the operational cost of the project: The amounts listed below are estimates for the annual cost to maintain the new playground. These are not new costs as the city is currently maintaining the existing playgrounds.
|
|
Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
|
|
|
|
|
|
Expenditure |
$8,000 |
$8,000 |
$8,000 |
$8,000 |
$8,000 |
|
Net Cost |
($8,000) |
($8,000) |
($8,000) |
($8,000) |
($8,000) |
e) Detail of additional staff requirements: None
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.