Title
MOTION TO APPROVE THE PURCHASE OF SEVENTY-FIVE (75) ZOLL CARDIAC SCIENCE POWERHEART G5 FULLY AUTOMATED EXTERNAL DEFIBRILLATORS (AEDs) FOR THE POLICE DEPARTMENT FROM ZOLL MEDICAL CORPORATION’S AUTHORIZED RESELLER, CORO MEDICAL LLC, UTILIZING SOURCEWELL CONTRACT NUMBER 041823-ZLL, IN AN AMOUNT NOT TO EXCEED $127,125, PURSUANT TO SECTION 35.18(C) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states that, "Utilization of other governmental agencies' contracts. Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from this section, provided, however, that this division shall apply only if the contract expressly permits or if the awarding jurisdiction and/or the vendor agree to allow the city to purchase therefrom and if either: (i) the commodities or services are the subject of a price schedule negotiated by the state or federal government or by competitive bid by another governmental agency and not on any preference; (ii) or the price offered for the commodity or service exactly equals or is lower than the governmental contract from vendors awarded the governmental contract. Where an award is made pursuant to this paragraph, the terms and conditions agreeable to the City may be used in lieu of those terms and conditions of the contract with the other governmental agency."
- Section 35.18 (C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is regarding "AWARD OF CONTRACT."
- Section 35.21(A) is regarding "CITY COMMISSION APPROVAL."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Police Department is requesting authorization to purchase seventy-five (75) Zoll Cardiac Science Powerheart G5 Fully Automated External Defibrillators (AEDs) and supporting accessories.
2. The Police Department selected AEDs manufactured by Zoll Medical Corporation because the Powerheart G5 AED combines ease of use with advanced technology. Its Intellisense CPR (iCPR) technology provides real-time, guideline-driven feedback, while the dual-language feature supports rescuers in delivering high-quality CPR, helping improve the response to sudden cardiac arrest emergencies.
3. The Procurement and Sustainability Department identified a competitively solicited Sourcewell contract, Contract No. 041823-ZLL, with established pricing for the required products and services. The contract provides discount percentages ranging from 2% to 20% for the awarded vendor, ZOLL Medical Corporation. Under Contract No. 041823-ZLL, ZOLL Medical Corporation identifies Coro Medical LLC as the authorized distributor of ZOLL products and services under the agreement.
4. Sourcewell is a State of Minnesota local government agency and service cooperative created under the laws of the State of Minnesota (Minnesota Statutes Section 123A.21) that facilitates a competitive public solicitation and contract award process for the benefit of its 50,000+ members across the United States and Canada. Sourcewell’s solicitation process complies with Minnesota law and policies and results in cooperative contracting solutions from which Sourcewell’s members procure equipment, products, and services.
5. Sourcewell’s contract is effective through June 30, 2027, and includes critical care and EMS equipment from various manufacturers and suppliers.
6. The Police Department elected to utilize Zoll Medical Corporation, with Coro Medical LLC serving as its authorized reseller under the contract. Accordingly, the Police Department obtained a quote from Coro Medical LLC for the purchase. The quote obtained is offering the City discounts greater than the minimum discount established under the Sourcewell contract.
|
Part# |
Qty |
Description |
List Price |
Contract Price |
Quoted Price |
Total |
|
G5A-80C-S |
75 |
Cardiac Science Powerheart G5 AED |
$3,184.00 |
$1,736.70 |
$1,695.00 |
$127,125.00 |
|
8911-00300-01 |
75 |
Zoll Mobilize Rescue System, Compact |
$299.00 |
$254.15 |
$0.00 |
$0.00 |
|
|
|
|
|
|
Grand Total |
$127,125.00 |
7. Request Commission to approve the purchase of seventy-five (75) Zoll Cardiac Science Powerheart G5 Fully Automated External Defibrillators (AEDs) from Coro Medical LLC, in the amount not to exceed $127,125, utilizing Sourcewell Contract No. 041823-ZLL, pursuant to Section 35.18(C) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $127,125
b) Amount budgeted for this item in Account No: 001-521-3001-552650-0000-000-0000 -Non-capital Equipment
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.