Title
MOTION TO APPROVE THE PURCHASE OF FOUR (4) VEHICLES FOR $185,952 FROM DUVAL FORD, AND ONE (1) VEHICLE FOR $28,683 FROM GARBER CHEVROLET, FOR A TOTAL AMOUNT NOT TO EXCEED $214,635, UTILIZING PRICES ESTABLISHED BY THE FLORIDA SHERIFF ASSOCIATION’S FSA 24-VEL-32.0: PURSUIT, ADMINISTRATIVE, & OTHER VEHICLES PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCE.
VEHICLES BY DEPARTMENT:
RECREATION DEPARTMENT
ONE (1) 2025 CHEVROLET EQUINOX FWD
FIRE DEPARTMENT:
TWO (2) 2025 FORD EXPLORER SUV 4X2
TECHNOLOGY SERVICES:
TWO (2) 2025 FORD EXPLORER SUV 4X2
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states, that “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City’s fiscal year 2024-25 adopted budget provided funding for the purchase of replacement vehicles throughout the City’s fleet.
2. Below are the details of the vehicles that are being requested for purchase in the current budget year.
Recreation Department
3. Below is a list of one (1) vehicle being requested by the Recreation Department. This vehicle is to add an additional vehicle to the recreation department’s inventory.
ONE (1) 2025 CHEVROLET EQUINOX FWD at a price of $28,683
The Chevrolet Equinox FWD is being requested with two options off contract at a total cost of $326 for items off contract.
Fire Department
4. Below is a list of two (2) vehicle(s) being requested by the Fire Department to replace two (2) of their current vehicles due to their age and anticipated ownership cost.
TWO (2) 2025 FORD EXPLORER SUV 4X2 at a price of $46,488 each, which is a total of $92,976.
Technology Services Department
5. Below is a list of two (2) vehicle(s) being requested by the Technology services Department. One (1) vehicle is replacing one of Technology Services current vehicles due to the vehicles age and anticipated ownership cost. The other vehicle requested is to add one (1) vehicle to the Municipal Security Unit’s (MSU) inventory.
TWO (2) 2025 FORD EXPLORER SUV 4X2 at a price of $46,488 each, which is a total of $92,976.
Recommendation
6. Request Commission to approve the purchase of four (4) vehicles for $185,952 from Duval Ford, and one (1) Vehicle for $28,683 from Garber Chevrolet, for a total amount not to exceed $214,635, utilizing prices established by the Florida Sheriffs Association’s FSA 24-VEL-32.0: Pursuit, Administrative, & Other Vehicles pursuant to section 35.18(C)(5) of the City’s Code of Ordinance.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $214,635
b) Amount budgeted for this item is in Account No:
Recreation Department
001-572-7001-664214-0000-000-0000 (Truck) $25,210
001-572-7001-664400-0000-000-0000 (Other Equipment) $3,473
Fire Department
001-529-4003-664003-0000-000-0000(Truck) $92,976
Technology Services Department
TSD vehicle: 001-513-2002-664214-0000-000-0000- (Truck) $45,000
MSU vehicle: 001-513-2002-664214-0000-000-0000-00308 (Truck) $49,000
c) Source of funding for difference, if not fully budgeted: A BA for the insufficient funds for TSD's truck will be done in the amount of $1,488.00 from 001-513-2002-664214-0000-000-0000-00308 (Truck) to 001-513-2002-664214-0000-000-0000- (Truck)
d) 5-year projection of the operational cost of the project: Not Applicable
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable