Title
MOTION TO APPROVE THE PURCHASE OF BODY ARMOR AND OUTER VEST CARRIERS FOR THE POLICE DEPARTMENT FROM FEDERAL EASTERN INTERNATIONAL, LLC, IN THE AMOUNT NOT TO EXCEED $29,411.70, UTILIZING THE STATE OF FLORIDA ALTERNATE CONTRACT SOURCE # 46151500-NASPO-21-ACS, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS".
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states that, "Utilization of other governmental agencies' contracts. Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from this section, provided, however, that this division shall apply only if the contract expressly permits or if the awarding jurisdiction and/or the vendor agree to allow the city to purchase therefrom and if either: (i) the commodities or services are the subject of a price schedule negotiated by the state or federal government or by competitive bid by another governmental agency and not on any preference; (ii) or the price offered for the commodity or service exactly equals or is lower than the governmental contract from vendors awarded the governmental contract. Where an award is made pursuant to this paragraph, the terms and conditions agreeable to the City may be used in lieu of those terms and conditions of the contract with the other governmental agency."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT".
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states that, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Police Department would like to purchase ten (10) rifle/trauma plates and thirty (30) outer vest carriers.
These plate carriers are intended for use by the Police Department’s Mobile Field Force unit during civil unrest deployments. Currently, officers assigned to this unit are using their standard Road Patrol ballistic vests for Field Force operations. This creates a concern because if those vests were to become damaged during deployment, the officer would be left without ballistic protection for their regular patrol duties.
The plate carriers the Police Department is looking to purchase represent the current industry standard and are also in use by the Broward Sheriff's Office and Hollywood PD Mobile Field Force units. They will be assigned strictly to designated officers for specialized use during Field Force deployments.
2. The State of Colorado, Department of Personnel & Administration, in conjunction with National Association of State Procurement Officials Cooperative Purchasing Program (NASPO ValuePoint), issued Request for Proposal # RFP-AR-21-001 for "Body Armor and Ballistic Resistant Products" resulting in Master Agreement # 164719 with Point Blank Enterprises, Inc., which expires on November 10, 2025.
3. The State of Florida entered into a Participating Addendum to the NASPO ValuePoint Cooperative Procurement Program Master Agreement # 164719, Administered by the State of Colorado. As a result, the State of Florida utilizes Alternate Contract Source (ACS) # 46151500-NASPO-21-ACS for the purchase of body armor and ballistic-resistant products, including ballistic-resistant, stab-resistant, and combination vests; in conjunction with armor; ballistic-resistant helmets and shields; carriers; and ballistic-resistant and non-ballistic-resistant accessories for State of Florida Agencies and other eligible users utilizing the pricing and options via NASPO ValuePoint Master Agreement # 164719.
4. The City of Pembroke Pines is an eligible user of the State of Florida Alternate Contract Source (ACS) # 46151500-NASPO-21-ACS. As defined by Florida Administrative Code Rule 60A-1.001, eligible user means "Political subdivisions, including counties, cities, towns, villages and districts, as described be Section 1.01(8), F.S., and instrumentalities thereof."
5. The NASPO ValuePoint Master Agreement # 164719 has a minimum discount pricing structure which includes a minimum discount of 44% for the requested items:
|
Product |
Description |
Item # |
MSRP |
Bid Price |
|
Trauma Plate |
Omega Rifle Plate |
PLT020ECSN |
$1,193.00 |
$668.08 |
|
Special Response Vest (SRV) |
Gunner Elite CIIIA (BLK) |
SR2ZCDBV0J |
$2,148.00 |
$1,202.88 |
6. The Procurement Department sent out emails requesting quotes for the specified items from all six (6) of Point Blank Enterprises, Inc.'s authorized resellers listed on the State of Florida Alternate Contract Source #46151500-NASPO-21-ACS (listed below in alphabetical order):
|
Federal Eastern International, LLC - FEI |
|
Galls, LLC - Galls |
|
Lou's Police Supply - LPS |
|
Municipal Emergency Services - MES |
|
Signal 15 - SIG |
|
SRT Supply - SRT |
7. Federal Eastern International, LLC supplied the lowest overall quote for all of the requested items.
Federal Eastern International
|
Item # |
QTY |
Price |
Total |
|
PLT020ECSN |
10 |
$510.00 |
$5,100.00 |
|
SR2ZCDBV0J |
30 |
$810.39 |
$24,311.70 |
|
|
|
TOTAL |
$29,411.70 |
Municipal Emergency Services
|
Item QTYPriceTotal |
|
|
|
|
PLT020ECSN |
10 |
$660.00 |
$6,600.00 |
|
SR2ZCDBV0J |
30 |
$1,125.00 |
$33,750.00 |
|
|
|
TOTAL |
$40,350.00 |
Note - Signal 15, Inc. stated they are no longer a Point Blank armor dealers. Lou's Police Supply stated they are currently not selling Point Blank Armor and are unable to provide a quote. Galls LLC. and SRT Supply opted not to submit pricing.
8. Request Commission to approve the purchase of body armor and outer vest carriers for the Police Department from Federal Eastern International, LLC, in the amount not to exceed $29,411.70, utilizing the State of Florida Alternate Contract Source # 46151500-NASPO-21-ACS, pursuant to Section 35.18(C)(5) of the City’s Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $29,411.70
b) Amount budgeted for this item in Account No: $17,925 in account # 001-521-3001-552600-0000-000-0000 (Clothing/Uniform)
c) Source of funding for difference, if not fully budgeted: Upon commission approval, a budget adjustment of $11,487 will be made from account # 001-521-3001-552000-0000-000-0000 (Operating Supplies)
d) 5-year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.