Title
MOTION TO ADOPT PROPOSED RESOLUTION 2023-R-44
PROPOSED RESOLUTION 2023-R-44 IS A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PEMBROKE PINES, FLORIDA, APPROVING THE PROGRAM YEAR 2022 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS; PROVIDING FOR RECORDATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
PUBLIC HEARING REQUIRED
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The Consolidated Annual Performance Evaluation Report (CAPER Program Year (PY) 2022) outlines the City of Pembroke Pines' performance in the expenditure of federal and state funding it receives in the form of Community Development Block Grant (CDBG), Home Investment Partnership (HOME) and State Housing Initiative Partnership (SHIP) funds. These funds are used to accomplish the goals stated in the City's Consolidated Plan/Annual Action Plan adopted by the City Commission on 8/5/2020 and the Local Housing Assistance Plan (LHAP) adopted by City Commission on 4/6/2022. The CAPER is required of a jurisdiction that receives funding from the U.S. Department of Housing and Urban Development (HUD).
2. CAPER PY 2022 also discusses additional funding received by the City through the Neighborhood Stabilization Program (NSP) program income. NSP was allocated to the City through substantial amendments to the 2008 and 2010 Action Plans in response to the housing foreclosure and economic crisis that impacted the nation during that time period. The City is in the process of closing out the NSP, with all remaining funding will be shifted to CDBG as per HUD rules.
3. For program year 2022 (October 1, 2022 - September 30, 2023), the City had a total of $2,912,971 in regular CDBG, SHIP and HOME funding available. The City previously received a total of $1,400,676 in CDBG-CV funding in 2020-2021 used to combat negative impacts by COVID-19 in the City.
4. The City of Pembroke Pines accomplished the following through its federal and state funding for housing and community development activities (PY 2022):
• 20,557 seniors were assisted through the City's senior transportation program.
• 3 projects were completed with CDBG residential rehabilitation/minor home repair.
• 8 projects were completed with SHIP residential rehabilitation/minor home repair.
• 12 households were assisted with CDBG-CV rental/mortgage/utility assistance.
In addition, CDBG funds were expended on public improvement projects such as the replacement of the Senior Center roof and the installation of clean-cut tubs along with the replacement flooring at the Senior Residences.
Other CDBG funded projects such as the installation of impact-resistant windows at the Senior Residences started during PY 2022 with completion expected in PY 2023.
5. The following funds have been expended for program year 2022:
Budget Program Expenditures
$1,010,690.00 CDBG $1,887,140.98 expended*
$1,636,232.00 SHIP $ 860,335.43 expended*
$ 266,049.00 HOME $ 0.00 expended
*Expenditures include funds and program income from previous years
6. During Program Year 2020-2021, the city received a sum of $1,400,676.00 in CDBG-CV funds. For the period of 10/1/2022-9/30/2023, the total expenditure from these funds was $96,938.71. As of today, a total of $499,392.45 has been expended to date.
7. A total of $6,729,117.00 in NSP funds was made available to the city in 2008. For the period of 10/1/2022-9/30/2023, the total expenditure from these funds was $13,233.00. As of today, a total of $6,554,694.93 has been expended to date.
8. All remaining funds listed in the CAPER have either been encumbered for activities underway or reprogrammed to eligible activities. These remaining funds will be carried over to the respective program 2023 Program Year.
9. The PY 2022 CAPER was made available for review and public comment for the period of November 20, 2023 through December 5, 2023.
10. A public hearing was held before tonight's item to allow public comment.
11. Administration recommends approval of the 2022 CAPER report and to transmit the report to the U.S. Department of Housing and Urban Development (HUD).
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: Grant Funded
b) Amount budgeted for this item in Account No:
CDBG Accts:
121-544-8006-552540-0000-000-0000-02022,
121-544-8006-546300-0000-000-0000-02022,
121-554-0600-531120-0000-000-0000-00CV3,
121-554-0600-531501-0000-000-0000-00CV3,
121-554-0600-534942-0000-000-0000-00CV3,
121-554-0600-531501-0000-000-0000-COVID,
121-554-0600-534991-0000-000-0000-02020,
121-554-0600-534991-0000-000-0000-02021,
121-554-0600-534991-0000-000-0000-02022,
121-554-0600-531501-0000-000-0000-02020,
121-554-0600-531501-0000-000-0000-02021,
121-554-0600-531501-0000-000-0000-02022,
121-554-0600-531500-0000-000-0000-02020,
121-554-0600-531500-0000-000-0000-02021,
121-554-0600-531500-0000-000-0000-02022,
121-554-0600-662022-0000-000-0000-02019,
121-554-0600-662022-0000-000-0000-02020,
121-554-0600-662022-0000-000-0000-02021,
121-554-0600-662054-0000-000-0000-02021,
121-554-0600-662055-0000-000-0501-02022,
SHIP Accts:
120-554-0600-531501-0000-000-0000-02022,
120-554-0600-531501-0000-000-0000-02023
120-554-0600-534991-0000-000-0000-02017,
120-554-0600-534991-0000-000-0000-02018,
120-554-0600-534991-0000-000-0000-02019,
120-554-0600-534991-0000-000-0000-02020,
120-554-0600-534991-0000-000-0000-02021,
120-554-0600-534991-0000-000-0000-02022,
NSP Accts:
121-554-0600-531501-0000-000-0000-NSP10,
121-554-0600-534991-0000-000-0000-NSP10,
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5-year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.