Title
MOTION TO APPROVE FUNDING IN THE AMOUNT OF $4,152,788 FOR YEAR ONE ROADWAY AND INFRASTRUCTURE IMPROVEMENT PROJECTS INCLUDED IN THE THREE-YEAR STRATEGIC PLAN.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On August 26, 2025, the City Commission and Administration held a Strategic Plan Workshop to review three key items: the City’s Communication Plan, the Procurement Code, and the prioritized Capital Improvement Projects associated with the Strategic Plan. At that meeting, the Commission requested that Administration return with an agenda item to formally present the Strategic Plan project list and receive Commission direction regarding project prioritization and funding.
2. On the October 15, 2025 Commission Agenda, staff presented a request to authorize $9,707,962 in Year One Strategic Plan projects, consisting of $5,575,174 for Recreation and Parks projects and $4,132,788 for Roadway and Infrastructure projects. During that meeting, the Commission elected to bifurcate the request, approving the Recreation and Parks projects and deferring the Roadway and Infrastructure projects for further review and discussion.
3. During the discussion, the Commission provided two areas of guidance regarding the Roadway and Infrastructure program:
A) Several proposed school zone safety projects are located at schools that may be affected by Broward County Public Schools’ Redefining Our Schools initiative. The Commission requested that the timing of these projects be aligned with the School Board’s decision-making process to avoid premature improvements to schools that may undergo reconfiguration.
B) The Commission discussed a Year One project list that reflects a more balanced distribution of improvements across districts.
4. In response, staff reevaluated the Roadway and Infrastructure project list and adjusted project phasing to reflect Commission direction. School zone safety projects associated with campuses under review by Broward County Public Schools were moved to Year Three to align with the School Board’s planning schedule. To maintain equitable geographic distribution and begin visible improvements in Year One, neighborhood traffic calming and operational safety projects within District 1 were advanced into Year One.
5. The revised Roadway and Infrastructure Project List is included in the attached materials and was presented in detail during the recent workshop. The adjustments did not remove any school zone safety improvements; they were only rescheduled to ensure correct timing and fiscal responsibility.
6. In addition, Administration is in the process of securing a traffic engineering consultant to evaluate neighborhoods with high street connectivity or open street networks — areas with multiple access points and higher cut-through traffic patterns — to assess whether additional traffic calming measures may be appropriate. The findings of this evaluation will be used to inform and, if needed, expand roadway safety and traffic calming projects included in Years Two and Three of the Strategic Plan Capital Improvement Program.
7. The revised Year One Roadway and Infrastructure project total is $4,152,788. Administration requests Commission approval to fund Year One Roadway and Infrastructure Strategic Plan projects in the amount of $4,152,788 from the Strategic Plan Project Fund Reserves, which currently total $66,444,912.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $4,152,788
b) Amount budgeted for this item in Account No: None
c) Source of funding for difference, if not fully budgeted: Once approved, Finance will create the necessary general ledger accounts to best reflect the transfer of $4,152,788 from the General Fund’s Fund Balance. This will increase both the General Fund’s Budget
d) 5 year projection of the operational cost of the project: The request is to approve funding for a group of projects. The projection of operational costs for the projects listed is not available at this time. The information will be provided when projects are individually presented to the City Commission for approval.
e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.