Title
MOTION TO APPROVE THE SOLE SOURCE PURCHASE OF ONE (1) TETHERED DRIVER MOUNTED DISPLAY (DMD) SYSTEM FROM TRIDENT TRAINING SOLUTIONS, LLC, IN THE AMOUNT NOT TO EXCEED $110,000, UTILIZING URBAN AREA SECURITY INITIATIVE (UASI) GRANT FUNDS, PURSUANT TO SECTION 35.18(C)(3) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(3) states, "City Standard, single-source and sole-source commodities or services. City standard, single-source and sole-source commodities or services are exempt from competitive bidding."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:.
1. On August 6, 2025, City Commission passed Resolution No. 3922 authorizing execution of the Memorandum of Agreement (MOA) for participating in City of Miami's “Urban Area Security Initiative” (UASI) Grant.
2. The Police Department was allocated $141,727 from UASI for the purchase of an Underwater Robot/Sonar and would like to use the funds towards the purchase of a DMD-Tethered System from Trident Training Solutions, LLC.
3. The Police Department obtained a quote from Trident Training Solutions, LLC, authorized distributor for Tritech International Ltd, for the purchase of the Tethered Driver Mounted Display (DMD) System in the amount of $110,000. The DMD system allows divers to navigate and conduct search recovery operations underwater or in low-visibility conditions. The purchase of the system includes three (3) days of instructional training.
4. Tritech International Ltd, is the sole manufacturer and proprietor for Tethered DMD products and has authorized Trident Training Solutions, LLC, to distribute its products and provide training.
5. Request commission approve the sole source purchase of one (1) Tethered Driver Mounted Display (DMD) System from Trident Training Solutions, LLC, in the amount not to exceed $110,000, utilizing Urban Area Security Initiative (UASI) grant funds, pursuant to section 35.18(C)(3) of the City’s Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $ 110,000
b) Amount budgeted for this item in Account No: # 122-521-3030-664400-0000-000-0000-02024 (CAPITAL EQUIPMENT)
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Trident Training Solutions LLC DMD-Tethered System |
$110,000 |
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.