Title
MOTION TO APPROVE THE NEGOTIATED GRANT ADMINISTRATION AGREEMENT FOR RFQ #PL-25-01 “GRANT ADMINISTRATION FOR COMMUNITY REDEVELOPMENT PROJECTS” BETWEEN THE CITY OF PEMBROKE PINES AND COMMUNITY REDEVELOPMENT ASSOCIATES OF FLORIDA, INC.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On October 15th, 2025, the City Commission authorized the advertisement of RFQ # PL-25-01 “Grant Administration for Community Redevelopment Projects” which was advertised on October 21st, 2025.
2. On November 18th, 2025, the City received and opened six (6) proposals, listed in the order of receipt:
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Vendor Names |
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East to West Development Corporation |
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Community Redevelopment Associates of FL. Inc. |
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iLab Startup Foundation |
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Hillmann Development Advisors |
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Housing Foundation of America, Inc. |
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AG Urban LLC |
3. On May 6th, 2026, the City Commission awarded RFQ # PL-25-01 to Community Redevelopment Associates of Florida, Inc. and authorized the City Manager to negotiate a contract for grant administration services.
4. Community Redevelopment Associates of Florida, Inc will be compensated through grant administration fees. Below are the program administrative fees as a percentage of total award:
Program - General Administration
CDBG 15%
CDBG-CV 14%
SHIP 10%
NSP 10%
5. In addition to general administration fees, Community Redevelopment Associates of Florida, Inc. may be compensated the following administrative fees in the case that the City generates any program income.
Program - Administration (Program Income)
CDBG 15%
SHIP 5%
NSP 10%
6. Grant awards for these programs change from year to year.
7. The proposed grant administration contract is for an initial three (3) year period with two (2) additional one-year renewal terms. The costs are 100% Federally or State Funded with no cost to the City.
8. Recommend the Commission approve the contract for RFQ #PL-25-01 “Grant Administration for Community Redevelopment Projects” with Community Redevelopment Associates of Florida, Inc.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: None, administrative fees are funded by the grants.
b) Amount budgeted for this item in Account No:
121-554-0600-531501-0000-000-0000-02025
121-554-0600-531501-0000-000-0000-02026
120-554-0600-531501-0000-000-0000-02025
120-554-0600-531501-0000-000-0000-02026
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Yes.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? The total additional cost if the services were performed in-house is estimated at $383,625.