Title
MOTION TO APPROVE A WORK ORDER AUTHORIZATION WITH CPH CONSULTING, LLC FOR PROFESSIONAL ENGINEERING, SURVEYING, ENVIRONMENTAL, AND RELATED SERVICES FOR STRATEGIC PLAN PROJECT REC11 - PEMBROKE PINES RECREATION CENTER NORTH PARKING LOT RENOVATION IN THE AMOUNT OF $158,910.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On December 4, 2024, the City Commission adopted the Strategic Plan titled “We Love Pembroke Pines: A Blueprint for a Brighter Future.” The Strategic Plan identified investments in public infrastructure, parks, and recreational facilities to improve accessibility, safety, and quality of life throughout the community. As part of the Strategic Plan implementation, improvements to the Pembroke Pines Recreation Center North Parking Lot were identified as a priority project due to the age and condition of the existing parking lot infrastructure.
2. On October 15, 2025, the City Commission approved funding for Year One Strategic Plan Recreation Projects, which included $150,000 for the design phase of the Pembroke Pines Recreation Center North Parking Lot Renovation Project.
3. On January 21, 2026, the City Commission approved continuing contracts under RFQ #PSPW-23-20 for CCNA professional services, establishing a pool of pre-qualified consultants across multiple disciplines. In accordance with these agreements, staff selected CPH Consulting, LLC from the pre-qualified firms under Trade A - General Civil and Environmental Engineering Services based on the firm’s qualifications, experience with similar municipal projects, and ability to provide the multidisciplinary services required for this project.
4. Staff conducted a scoping meeting with CPH Consulting, LLC on March 25, 2026, to further define the project scope, review existing site conditions, and establish the project approach. The project focuses on the reconstruction of the north parking lot at the Pembroke Pines Recreation Center, which currently experiences significant ponding during heavy rainfall and does not meet current ADA accessibility standards. The existing parking lot is original to the facility and requires full reconstruction to modernize the infrastructure while maintaining the existing parking capacity.
5. The proposed professional services include due diligence, conceptual design, preliminary engineering, final construction documents, permitting assistance, project management, environmental services, surveying, geotechnical investigations, and related support services. Specific improvements anticipated as part of the project include:
- Reconstruction of the existing north parking lot
- Drainage and stormwater management improvements to reduce chronic flooding and ponding
- ADA-compliant parking and path-of-travel improvements
- Modernization of parking lot striping and circulation patterns
- Surveying and topographic data collection
- Geotechnical and environmental assessments
- Coordination with Broward County Aviation due to the existing lease agreement for the property
6. The project schedule anticipates completion of design, permitting, and project management activities within approximately 10 months from issuance of the Notice to Proceed.
7. The total fee for professional engineering, surveying, environmental, geotechnical, and related services is $158,910, based on the standardized rates established under the City’s CCNA continuing services contracts. This amount includes $11,550 in allowable subconsultant fees in accordance with the contract.
It should also be noted that CPH is proposing to perform surveying services that fall under Trade F as defined in RFQ #PSPW-23-20 for CCNA continuing professional services. Although CPH was not awarded Trade F under the continuing services contract, the rates for all CCNA trades were standardized during the procurement process, and CPH has agreed to perform these services at the same contracted rates established for the firms awarded Trade F.
CPH is qualified to perform the work, and utilizing a single consultant to provide these services is operationally beneficial by improving coordination and project management. This approach is also fiscally responsible because the City will receive the services at the established contract rates without the additional markup that would typically be associated with subcontracting the work.
The proposal is primarily funded within the approved Year One Strategic Plan Recreation design budget for this project; however, a budget adjustment will be required. Funding is anticipated to be reallocated from other Year One Strategic Plan Recreation Projects where the proposals came in under budget.
8. The estimated construction cost for the parking lot reconstruction project is approximately $1.47 million, which will be refined during the design process and presented to the City Commission at a future date for consideration of construction funding.
9. This project supports the following Strategic Plan goals and strategies:
“Public Spaces, community Aesthetics, and Quality of Life” Strategic Focus Area:
Goal #1: Enhance the quality, accessibility, and diversity of parks and recreational facilities to promote health and well-being among residents.
Strategy #1: Upgrade existing parks and facilities, develop new recreational spaces, acquire parcels for open or passive space and expand recreational programs.
The proposed improvements to the Pembroke Pines Recreation Center North Parking Lot support this strategy by improving infrastructure and accessibility to support safe and reliable access to recreational facilities.
“Public Infrastructure and Mobility” Strategic Focus Area:
Goal#4: Enhance drainage systems to prevent flooding and improve water management.
Strategy #1: Conduct a comprehensive assessment of the current drainage infrastructure and implement drainage improvement projects in identified problem areas.
The proposed improvements to the Pembroke Pines Recreation Center North Parking Lot support this strategy by addressing existing flooding issues by improving drainage infrastructure and overall stormwater management at the site.
10. Staff recommends approval of the Work Order Authorization with CPH Consulting, LLC for Strategic Plan Project REC11 - Pembroke Pines Recreation Center North Parking Lot Renovation, in the amount of $158,910.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $158,910
b) Amount budgeted for this item in Account No: $150,000 - 321-572-7001-663015-0000-000-0000-REC11
c) Source of funding for difference, if not fully budgeted: Upon approval of this agenda item, a budget adjustment in the amount of $8,910 will be requested to move funds from 321-572-7001-663175-0000-000-0000-REC01(Rose Price Park Renovation) to 321-572-7001-663015-0000-000-0000-REC11(Pines Recreation Parking Lot).
d) 5 year projection of the operational cost of the project: Not Applicable. This project is design only.
e) Detail of additional staff requirements: Not Applicable
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable