Title
MOTION TO ADOPT PROPOSED RESOLUTION 2023-R-47.
A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PEMBROKE PINES, FLORIDA ESTABLISHING AN AUDITOR SELECTION COMMITTEE PURSUANT TO SECTION 218.391, F.S.; PROVIDING FOR PURPOSE, MEMBERSHIP, DUTIES, RESPONSIBILITIES, AND MEETINGS OF THE AUDITOR SELECTION COMMITTEE; PROVIDING FOR THE ELECTION OF A MEMBER OF THE CITY COMMISSION TO CHAIR THE AUDITOR SELECTION COMMITTEE; AUTHORIZING THE CITY MANAGER TO NEGOTIATE WITH THE AUDITOR; PROVIDING FOR TERMINATION; PROVIDING FOR CONFLICTS; PROVIDING SEVERABILITY, AND PROVIDING FOR AN EFFECTIVE DATE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The City's External Audit contract with GLSC & Company, PLLC is set to expire on June 30th, 2024, and does not provide for any further renewals.
2. The City is required to procure the services of an Independent Auditor using the Auditor selection procedures per Florida Statutes 218.391 which requires that an Audit Committee be established.
3. In 2019, the Florida Legislature adopted changes to Florida Statutes Section 218.391, requiring the composition of the selection committee to include the participation of a member of the local government’s governing board to chair the selection committee. It also prohibits City employees, the City Manager, or the Chief Financial Officer from serving on the Auditor Selection Committee but allows them to serve in an advisory capacity.
4. Section 5 of the Proposed Resolution establishes the composition of the Committee to be comprised of three (3) members:
1. A member of the City Commission to serve as Chair of the Committee.
2. One (1) member from the community with experience and knowledge relevant to municipal accounting and financial matters. The community member shall be a resident of the City and shall be nominated by a majority of the members of the City Commission. City Commission shall make such appointment to the committee as it deems appropriate, and
3. One (1) member who is currently employed or has been employed in the public sector with professional experience related to governmental accounting, auditing, financial reporting, budgeting, financial services, and related experience or credentials.
4. Employees of the City may provide services to the committee in an advisory capacity.
5. Once this Resolution has been passed, the City Clerk will advertise the positions and an item will be brought forth in January 2024 to select the members of the Committee and appoint a member of the Commission to Chair the Committee.
6. Request Commission pass Resolution 2023-R-47.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: None
b) Amount budgeted for this item in Account No: Not Applicable.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.