Title
MOTION TO ADOPT PROPOSED RESOLUTION 2023-R-45.
PROPOSED RESOLUTION 2023-R-45 IS A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PEMBROKE PINES, FLORIDA, APPROVING AND AUTHORIZING EXECUTION OF THE INTERLOCAL AGREEMENT WITH BROWARD COUNTY FOR SURTAX-FUNDED MUNICIPAL TRANSPORTATION PROJECT: JOHNSON STREET REHABILITATION AND RESURFACING (BC-PBRKPINES-FY2020-00001-C); PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On September 4, 2018, the City of Pembroke Pines City Commission approved to enter into the Transportation System Surtax Interlocal Agreement (“TSS ILA”) with Broward County (“County”) and the Broward Metropolitan Planning Organization (“MPO”) that outlined terms for implementing a proposed transportation system surtax.
2. On November 6, 2018, Broward County voters approved a local one cent sales tax (Penny for Transportation / Transportation Surtax) to increase mobility and to address the many transportations challenges faced in our region. The Penny for Transportation is now called Broward County’s Mobility Advancement Program (MAP) and uses the discretionary sales surtax to implement the 30-year plan to reduce traffic congestion, improve roads and bridges, enhance traffic light timing, develop safe sidewalks and bike paths, expand mass transit, fully fund special needs/on-demand services, fully fund community shuttles, connect multi-use paths, enhance school safety zones and fund a variety of city transportation projects.
3. The TSS ILA (and its subsequent amendments) established the process to prioritize and make recommendations for funding municipal capital improvement projects submitted by each municipality that was a party to the ILA.
4. The first round of ranking of municipal capital projects was completed by the MPO and included the Johnson Street Rehabilitation and Resurfacing (BC-PBRKPINES-FY2020-00001-C) project. This project was determined to be statutorily eligible for funding and subsequently approved for funding by the Broward County Board of County Commissioners.
5. In order to receive Transportation Surtax funds from the County, the City must execute the attached Interlocal Agreement between Broward County and City of Pembroke Pines for Surtax-Funded Municipal Transportation Project: Johnson Street Rehabilitation and Resurfacing (BC-PBRKPINES-FY2020-00001-C) (“Johnson Street Surtax ILA”). The intent of this Johnson Street Surtax ILA is to set forth the terms and conditions for the County to provide transportation Surtax funding for this Project and the terms and conditions for the City to complete the Project.
6. On August 8, 2023, the City Commission authorized the advertisement of IFB # PSEN-23-01 "Johnson Street Rehabilitation and Resurfacing (Surtax)," which was advertised on September 12, 2023. The lowest price that was received from the most responsive/responsible bidder was in the total amount of $499,153, not including any contingency. There will be a separate agenda item on this Commission Agenda to approve the award of IFB # PSEN-23-01.
7. On October 5, 2023, the City requested Broward County to increase the original maximum surtax funding by the allowed 11.9% price escalator, increasing the maximum surtax funding for this project from $483,380 to $540,902.22.
8. Broward County has agreed to the City’s request and pursuant to the attached Johnson Street Surtax ILA, the maximum surtax funding for this construction project is $540,902.22.
9. The Engineering Division recommends the City Commission to adopt Proposed Resolution 2023-R-42.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: None, this agreement will provide the City with a maximum surtax funding of $540,902.22. There will be a separate agenda item on this Commission Agenda to approve the award of IFB # PSEN-23-01 for the construction portion of the project.
b) Amount budgeted for this item in Account No: Once Commission approves, Finance will process a Budget Adjustment to establish the appropriate revenue and expenditure accounts related to this ILA.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.