Title
MOTION TO APPROVE THE PURCHASE OF PRACTICE AND DUTY AMMUNITION FOR THE POLICE DEPARTMENT'S TRAINING UNIT AND SWAT TEAM FROM LAWMEN’S & SHOOTER’S SUPPLY, INC. AND SSD INTERNATIONAL INC. IN THE AMOUNT NOT TO EXCEED $355,347.98, UTILIZING PRICING ESTABLISHED BY THE STATE OF FLORIDA TERM CONTRACT # 46000000-21-STC "DEFENSE PRODUCTS", PURSUANT TO SECTION 35.18(C) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states, “Utilization of other governmental agencies’ contracts.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Police Department is requesting to purchase practice and duty ammunition for the Training Unit and SWAT Team, utilizing the State of Florida Term Contract # 46000000-21-STC “Defense Products.”
2. On September 7, 2021, the State of Florida Department of Management Services advertised ITB # 21-46000000-ITB “Defense Products” to establish a State Term Contract for defense product commodities (groups). Bidders provided Manufacturer’s suggested retail price (MSRP) lists for the specified groups, along with the extended discount for each group.
3. On October 1, 2021, Lawmen’s & Shooter’s Supply, Inc. and SSD International Inc. entered into State of Florida Term Contract # 46000000-21-STC “Defense Products.”
4. Lawmen’s & Shooter’s Supply, Inc. was awarded as the sole provider for various groups for the manufacturer, Winchester: Group 3: Training Equipment/Materials (Including K9 Equipment and Training Ammunition), Group 7.J: Handgun Ammunition (Duty), Group 8.J: Shotgun and Rimfire Ammunition (Duty), and Group 9.J: Rifle Ammunition (Duty). Lawmen’s award for these groups all offer a 48% discount off the MSRP.
5. SSD International, Inc. was awarded as the sole provider for various groups for the manufacturer, Hornady: Group 7.C: Handgun Ammunition (Duty), Group 8.C: Shotgun and Rimfire Ammunition (Duty), and Group 9.C: Rifle Ammunition (Duty). SSD International Inc.’s award for these groups all offer a 35% discount off the MSRP.
6. Both vendors initial contract term began on October 1, 2021, with an expiration date of September 30, 2024. On March 26, 2024, the Second Amendment was executed to extend the agreement with Lawmen’s & Shooter’s Supply Inc. until September 30, 2027. SSD International, Inc. similarly extended their agreement on March 19, 2024, until September 30, 2027.
7. The Police Department requested one quote for the training unit and two quotes for the SWAT team. The quotes were requested to take advantage of the 2025 price lists currently in effect – the Police Department is anticipating a yearly supplier price increase that typically occurs near the end of October. The ammunition requested represents the Police Department’s expected yearly expenditure of ammunition.
8. The first quote the Police Department received is from Lawmen’s & Shooter’s Supply, Inc. in the amount of $229,997.64 for the Training Unit. The Training Unit intends to exclusively purchase Winchester type ammunition from Groups 3, 7.J, 8.J, and 9.J, and Lawmen’s & Shooter’s Supply, Inc. is the sole awarded vendor for Winchester Ammo for those groups in Florida’s Contract # 46000000-21-STC.
9. The second quote the Police Department received is from Lawmen’s & Shooter’s Supply, Inc. in the amount of $121,130.84 for the SWAT Team. The SWAT Team’s requested supply of ammunition is exclusively Winchester type ammunition from Groups 3, 7.J, and 9.J, except for one Hornady item present in group 9.C.
10. The third quote was requested by SWAT from SSD International Inc. for Item# 80965 by Hornady. SSD International, Inc. is the sole awarded vendor in Florida’s Contract # 46000000-21-STC for this item. The quote provided by SSD International, Inc. totaled $4,219.50, which includes $180 for shipping and handling. Per SSD International Inc.’s contract, the customer is responsible for all shipping and freight charges.
11. Request Commission to approve the purchase of practice and duty ammunition for the Police Department's Training Unit and SWAT Team from Lawmen’s & Shooter’s Supply, Inc. and SSD International Inc. in the amount not to exceed $355,347.98, utilizing pricing established by the State of Florida Term Contract # 46000000-21-STC “Defense Products”, pursuant to section 35.18(C) of the City’s Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $355,347.98
b) Amount budgeted for this item in Account No:
Training Unit: Funds are currently budgeted in Account # 001-521-3001-552003-0000-000-0000 (Operating Supplies - Training Unit)
SWAT Team: Funds are currently budgeted in Account # 001-521-3001-552683-0000-000-0000 (SET Operating Supplies)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5-year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.