Title
MOTION TO ADOPT PROPOSED RESOLUTION NO. 2025-R-45.
PROPOSED RESOLUTION NO. 2025-R-45 IS A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PEMBROKE PINES, FLORIDA, APPROVING THE PROGRAM YEAR 2024 CONSOLIDATED ANNUAL PERFORMANCE EVALUATION REPORT (CAPER) FOR COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAMS; PROVIDING FOR RECORDATION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY; AND PROVIDING AN EFFECTIVE DATE. PUBLIC HEARING REQUIRED
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. The Consolidated Annual Performance and Evaluation Report (CAPER) is required for jurisdictions receiving funding from the U.S. Department of Housing and Urban Development (HUD). It summarizes the City's use of federal funds and highlights key accomplishments during Program Year 2024 (October 1, 2024 - September 30, 2025).
2. For Program Year 2024, the City received a total of $2,756,042 in available funding from federal and state allocations.
• CDBG funds (Federal): $1,118,260
• SHIP funds (State): $1,298,304
• HOME funds (Federal): $339,478
3. The following funds were expended during the program year:
• CDBG funds: $1,515,336.37*
• SHIP funds: $1,418,850.83*
• HOME funds: $0 **
*Expenditures includes both program income and carryover funds from previous years.
** HOME funds are in the process of being reallocated to support multi-family affordable housing.
4. The City received a one-time allocation of $1,400,676 in CDBG-CV (Coronavirus) funds during Fiscal Year (FY) 2020-2021 to address COVID-19 impacts. During PY 2024, $38,494.77 of these funds were expended, bringing the total city expenditures to $1,148,693.24. A portion of the remaining funds is encumbered to support ongoing activities, while the rest will fund the final planned activity. All CDBG-CV must be fully expended by 2026, as required by HUD.
5. Key accomplishments during CDBG PY 2024 include:
- Senior Transportation: 678 seniors assisted, accounting for 20,179 trips.
- Residential Rehabilitation: 3 households received assistance with minor home repairs through CDBG.
- Public Improvement: At Pines Point Senior Residences, significant progress was made to enhance safety and mobility. The fire alarm panel and generator system have been completed, and the elevator modernization project has been initiated to further improve resident safety and building functionality.
- 501 Medical Building (CDBG-CV): Renovations are currently underway to support public health and emergency response efforts.
6. Remaining funds listed in the CAPER have either been encumbered for ongoing activities or reprogrammed to eligible activities.
7. The CAPER was made available for public review and comment from November 10 - November 24, 2025, and a public hearing was held as part of tonight's agenda.
8. Administration recommends approval of the Program Year 2024 CAPER report and its transmission to the U.S. Department of Housing and Urban Development (HUD).
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: Grant Funded
b) Amount budgeted for this item in Account No: .
CDBG Accts:
|
121-554-0600-531500-0000-000-0000-02020 |
|
121-554-0600-534991-0000-000-0000-02021 |
|
121-554-0600-662054-0000-000-0000-02021 |
|
121-554-0600-664073-0000-000-0000-02021 |
|
121-554-0600-534991-0000-000-0000-02022 |
|
121-554-0600-664073-0000-000-0501-02022 |
|
121-554-0600-531500-0000-000-0000-02023 |
|
121-554-0600-534991-0000-000-0000-02023 |
|
121-544-8006-546300-0000-000-0000-02024 |
|
121-544-8006-552540-0000-000-0000-02024 |
|
121-554-0600-531501-0000-000-0000-02024 |
|
121-554-0600-662054-0000-000-0000-02024 |
HOME Accts:
|
121-554-0600-549216-0000-000-0000-HOM22 |
|
121-554-0600-549216-0000-000-0000-HOM23 |
|
121-554-0600-549216-0000-000-0000-HOM24 |
|
121-554-0600-549216-0000-000-0000-HOM25 |
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.