Title
MOTION TO APPROVE REQUEST TO ADVERTISE SOLICITATION(S):
(A) AD-26-03 “DISASTER DEBRIS MANAGEMENT SERVICES”
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
(A) AD-26-03 “Disaster Debris Management Services”
The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the Contractor, to provide services to remove, process, and lawfully dispose of disaster generated debris on public property and public rights-of-way in the City of Pembroke Pines, in accordance with the terms, conditions, and specifications contained in this solicitation.
The City is seeking proposals from highly qualified Contractors with experience in the specialized management of disaster response labor for the removal of debris along with the preparation, response, recovery, and mitigation phases of any emergency or disaster. Contractor(s) must have the capability and ability to rapidly respond to wide-scale debris volumes typically produced in hurricanes, tornadoes, and other disaster types as well as small scale debris volumes.
It is the intent of the City to award the top ranked contractor, per the evaluation committee’s ranking, as the Prime Contractor for Disaster and Debris Management Services for the City of Pembroke Pines. To be considered as the Prime Contractor, bidders must bid on all of the categories of the Debris Management Proposal Form and must provide pricing for each item within all categories of the Debris Management Proposal Form. Failure to do so will render the bid as incomplete and the bidder’s submittal will not be considered for the Prime Contractor position.
The City will also contract with the remaining qualified Contractor(s) to form a pool of contractors in order to ensure adequate resources at the time of an event. These Contractors may be called upon in order of ranking to replace the Prime Contractor as a whole, or to supplement the Prime Contractor as needed. Bidders are encouraged, but not required, to submit pricing for every item in the Debris Management Proposal Form to be considered for this supplemental role.
(B) Boiler Plate
This attachment is the standard boiler plate language that is used for the solicitation(s) listed above.
Financial Impact
FINANCIAL IMPACT DETAIL:
(A) AD-26-03 “Disaster Debris Management Services”
Funds are not budgeted for this item as this solicitation is to be used on an as needed basis in an emergency situation resulting from catastrophic events, such as hurricanes or other natural or man-made disasters. FEMA's regulations require the City to have a pre-positioned written contract with its Contractors to be used in catastrophic events. This agreement would potentially be invoked for City, County, State and Federally declared emergency disaster events which threaten the life, safety or welfare of the citizens of Pembroke Pines.