Title
MOTION TO RATIFY THE FIRST AMENDMENT TO, AND APPROVE CONTINUATION OF, THE UNITED WAY MEMORANDUM OF UNDERSTANDING FOR THE POLICE DEPARTMENT’S PARTICIPATION IN THE UNITED WAY OF BROWARD COUNTY COMMISSION ON BEHAVIORAL HEALTH & DRUG PREVENTION (UWBCCBH&DP) UNDERAGE DRINKING ENVIRONMENTAL PROGRAM UNTIL JUNE 30TH, 2027.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On May 1st, 2024, the City and the United Way of Broward County Commission on Behavioral Health and Drug Prevention (UWBCCBH&DP) entered into an agreement for operations to be performed once annually between February 1, 2024, and June 30, 2027.
2. The MOU enables the City’s Police Department to provide support to locally target issues concerning the illegal sales of alcohol to underage persons, and the consumption and possession of alcohol by underage persons.
The operation is divided into three phases:
1) On-site Compliance Check operations of alcohol vendors,
2) High Visibility operations, and
3) Award Certificate distribution to vendors who are in compliance with the underage alcohol laws.
3. The MOU provides for the program to be carried out annually with funding in the amount of $31,614.03 renewed each year and made available to the Pembroke Pines Police Department on behalf of this Underage Drinking Environmental Program. The funds are used to reimburse officer overtime costs plus associated fringe benefits.
4. Funds for the program term from February 1, 2024, to June 30, 2024 were provided with the parties entering into a First Amendment to the MOU on July 2, 2024 to extend the period for performance of the program by thirty (30) days to July 31, 2024, and to clarify the program periods ending in 2025, 2026, and 2027.
5. Funds have been approved in the amount of $31,614.03 for the program term expiring on June 30th, 2025. The operation will continue for the following periods if funding is made available: July 1st, 2025 - June 30th, 2026 & July 1st, 2026 - June 30th, 2027.
6. All alcohol vendor violators who are identified during the compliance check operations will be offered the opportunity to attend an educational diversion program through the Sensible Education for Responsible Vendors & Employees (S.E.R.V.E) Program, Inc. S.E.R.V.E. Program Inc. will provide these training classes for violators to attend, at no cost to the City. Referrals from the Pembroke Pines Police Department to the S.E.R.V.E. Program, Inc through this Underage Drinking Environmental Program, will end no later than June 30th, 2025.
7. Attached is the Letter of Understanding to summarize the agreement between the City and the S.E.R.V.E. Program, Inc.
8. The Police Department recommends the City Commission ratify the First Amendment to, and approve continuation of, the United Way Memorandum of Understanding for the Police Department’s participation in the United Way of Broward County Commission on Behavioral Health and Drug Prevention (UWBCCBH&DP) Underage Drinking Environmental Program until June 30, 2027.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: Revenue of $94,842.90 ($31,614.30 annually subject to funding availability); Cost of $94,842.90 (subject to program funding).
b) Amount budgeted for this item in Account No: Funds are used to offset overtime pay in Account 001-521-3001-514000-0000-000-0000- Overtime.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: The operation will continue for the following periods if funding is made available; July 1st, 2025 - June 30th, 2026 & July 1st, 2026 - June 30th, 2027.
Current FY Year 2 Year 3
Revenues $31,614.30 $31,614.30 $31,614.30
Expenditures $31,614.30 $31,614.30 $31,614.30
Net Cost/Revenue $0.00 $0.00 $0.00
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable