Title
MOTION TO ADOPT THE PROPOSED ORDINANCE NO. 2023-15 ON SECOND AND FINAL READING.
PROPOSED ORDINANCE NO. 2023-15 IS AN ORDINANCE OF THE CITY OF PEMBROKE PINES, FLORIDA, APPROVING THE FRANCHISE AGREEMENT WITH PLANET T UNIFORMS, INC. TO PROVIDE SCHOOL UNIFORMS FOR THE PEMBROKE PINES CHARTER SCHOOLS WHICH IS ATTACHED HERETO AS EXHIBIT "A", AND INCORPORATED HEREIN; AUTHORIZING THE CITY MANAGER OF THE CITY OF PEMBROKE PINES TO EXECUTE THE AGREEMENT WITH PLANET T UNIFORMS, INC., ALL CONSISTENT WITH THE PROVISIONS OF SECTION 3.12 OF THE CHARTER OF THE CITY OF PEMBROKE PINES; PROVIDING FOR SEVERABILITY; PROVIDING FOR CONFLICTS; AND PROVIDING FOR EFFECTIVE DATE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On August 2, 2023, the City Commission authorized the advertisement of RFP # ED-23-05 "Charter School Uniforms", which was advertised on August 8, 2023.
2. The purpose of this solicitation was to provide school uniform services for approximately 6,034 students of the City of Pembroke Pines Charter Schools and to award the successful vendor the exclusive right to provide school uniforms with logos.
3. On September 5, 2023, the City opened three (3) proposals from the following vendors:
- All Uniform Wear
- Planet T Uniforms, Inc.
- iUniforms, Inc.
4. The City’s current uniform contract and the RFP includes a:
A) 20% Franchise Fee for Logo Items
B) 50% Franchise Fee for Physical Education (P.E.)/Gym T-Shirts
C) 10% Franchise Fee for Non-Logo Items
D) $5.00 Surcharge for Logo Items (Non-Physical Education Items)
5. On October 11, 2023, the City convened an evaluation committee to evaluate the qualifications of the proposers based on the weighted criteria provided for in the RFP # ED-23-05 "Charter School Uniforms" documents and listed below:
- Project Cost (25 points)
- Experience and Ability (25 points)
- Firm’s Understanding and Approach to the Work (25 points)
- Quality and Durability (25 points)
- Previous Experience/Reference Form (20 points)
- Local Vendor/Veteran Owned Small Business Preference (5 points)
6. At the October 11, 2023 Evaluation Committee meeting, the following motions passed unanimously:
- Motion to include the project cost criteria in the score sheets.
- Motion to accept a revised non-collusive affidavit by iUniforms, Inc. that was incomplete with their submittal.
- Motion to recommend the City Commission award RFP # ED-23-05 Charter School Uniforms to Planet T Uniforms, Inc.
7. Planet T Uniforms, Inc. has also completed the Equal Benefits Certification Form and has stated that the "Contractor currently complies with the requirements of this section.”
8. On November 1, 2023, the City Commission approved the findings and recommendation of the Evaluation Committee and to approved to award RFP # ED-23-05 "Charter School Uniforms" to Planet T Uniforms, Inc. and passed the proposed ordinance no. 2023-15 on first reading.
9. Request Commission to approve the findings and recommendation of the Evaluation Committee and to award RFP # ED-23-05 "Charter School Uniforms" to Planet T Uniforms, Inc. and to pass proposed ordinance no. 2023-15 on second and final reading.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: The City will receive an estimated amount of $205,091.33 in revenue from franchise fees and surcharge.
b) Amount budgeted for this item in Account No: Below is the estimated contributions allocation for the charter schools:
|
|
PPCS |
2023 - |
|
|
|
School |
Contributions |
2024 |
% |
Estimated |
|
Site |
Account |
Projected |
Allocation |
Contribution |
|
|
Coding |
Enrollment |
|
|
|
Elementary |
170-000-5051-366015-3440-000-0000- |
1,900 |
31.49% |
$64,579.64 |
|
Schools |
|
|
|
|
|
Middle |
171-000-5052-366015-3440-000-0000- |
1,335 |
22.12% |
$45,375.69 |
|
Schools |
|
|
|
|
|
Academic Village |
172-000-5053-366015-3440-000-0000- |
2,100 |
34.81% |
$71,377.49 |
|
FSU Elementary |
173-000-5061-366015-3440-000-0000- |
699 |
11.58% |
$23,758.51 |
|
Totals |
|
6,034 |
100.00% |
$205,091.33 |
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: The contract is for an initial three (3) year period with an additional three (3) year renewal option.
|
|
Year 1 |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
$205,091.33 |
$205,091.33 |
$205,091.33 |
N/A |
N/A |
|
Expenditures |
$0 |
$0 |
$0 |
$0 |
$0 |
|
Net Revenue |
$205,091.33 |
$205,091.33 |
$205,091.33 |
N/A |
N/A |
e) Detail of additional staff requirements: Not Applicable.
Feasibility Review
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.
BUSINESS IMPACT ESTIMATE:
Pursuant to Section 166.041, F.S., a Business Impact Estimate (BIE) must be prepared for certain ordinances that impact the operations of local businesses.
a) Is a Business Impact Estimate (BIE) Form attached to this Ordinance? Yes.
b) Is this Ordinance exempt from requiring an Business Impact Estimate (BIE)? Yes.