Title
MOTION TO APPROVE A TWO YEAR AGREEMENT FOR THE ANNUAL FOURTH OF JULY FIREWORKS DISPLAY AT PINES RECREATION CENTER WITH ZAMBELLI FIREWORKS MANUFACTURING CO., FOR $35,000 FOR EACH YEAR FOR A TOTAL CONTRACT AMOUNT NOT TO EXCEED $70,000.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(7) states, "The following contractual services are not subject to the competitive bid procurement requirement:"
- Section 35.18(C)(7)(m) states, "Entertainment services (performing artists, entertainment and amusements at festivals or special events)."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. Zambelli Fireworks Manufacturing Co., has been providing the fireworks display for the City's annual Fourth of July fireworks celebration at Pines Recreation since 2016. The previous agreement with Zambelli expired on July 5, 2023.
2. The City is seeking to establish a new two year agreement for the fireworks display for the Fourth of July celebrations in 2024 and 2025.
3. The Recreation and Cultural Arts Department received a proposal from Zambelli for $35,000 per show to provide a 25 minute fireworks display with 1,215 shells. This proposal is the same length of time and approximate shell count as provided in previous year's firework displays.
4. Section 35.18(C)(7)(m) of the Procurement Code allows exemptions from competitive bids and competitive proposals for "entertainment services (performing artists, entertainment and amusements at festivals or special events). Producing a fireworks show is a creative process. Every vendor has a variety of shell sizes and other explosive effects to produce a show.
5. Request Commission to approve the two year agreement for the annual Fourth of July fireworks display at Pines Recreation with Zambelli Fireworks Manufacturing Co., for $35,000 each year for a total contract amount not to exceed $70,000.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $35,000 ($70,000 for two years.)
b) Amount budgeted for this item in Account No: $35,000 is budgeted for this project in account # 001-574-7003-549662-0000-000-0000.
c) Source of funding for difference, if not fully budgeted: Funding of $35,000 for 2025 4th of July Celebration will be included in the proposed 2025 budget.
d) 5 year projection of the operational cost of the project: Not Applicable.
|
|
Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
$0 |
$0 |
NA |
NA |
NA |
|
Expenditures |
$35,000 |
$35,000 |
NA |
NA |
NA |
|
Net Cost |
$35,000 |
$35,000 |
NA |
NA |
NA |
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.