Title
MOTION TO APPROVE THE PURCHASE OF FORTY (40) POINT BLANK BALLISTIC SHIELDS AND TRANSPORT BAGS FOR THE POLICE DEPARTMENT FROM FEDERAL EASTERN INTERNATIONAL, LLC., FOR A TOTAL AMOUNT NOT TO EXCEED $280,480, UTILIZING THE STATE OF FLORIDA ALTERNATE SOURCE CONTRACT # 46151500-NASPO-25-ACS, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states, “Utilization of other governmental agencies’ contracts.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The City of Pembroke Pines Police Department would like to purchase forty (40) Point Blank Vanguard Level III Rifle Threat Protection Ballistic Shields with viewport along with shield transport bags, utilizing the State of Florida Alternate Source Contract # 46151500-NASPO-25-ACS.
2. The State of Colorado, Department of Personnel & Administration, in conjunction with National Association of State Procurement Officials Cooperative Purchasing Program (NASPO ValuePoint), issued Request for Proposal # RFP-SPCO-AR-25-03 for "Body Armor and Ballistic Resistant Products" resulting in Master Agreement # 198468 with Point Blank Enterprises, Inc., which was awarded May 01, 2025 and expires April 30, 2027.
3. The State of Florida entered into a Participating Addendum to the NASPO ValuePoint Cooperative Procurement Program Master Agreement # 198468, Administered by the State of Colorado. As a result, the State of Florida utilizes Alternate Contract Source (ACS) # 46151500-NASPO-25-ACS for the purchase of body armor and ballistic-resistant products, including ballistic-resistant, stab-resistant, and combination vests; in conjunction with armor; ballistic-resistant helmets and shields; carriers; and ballistic-resistant and non-ballistic-resistant accessories for State of Florida Agencies and other eligible users utilizing the pricing and options via NASPO ValuePoint Master Agreement # 198468.
4. The City of Pembroke Pines is an eligible user of the State of Florida Alternate Contract Source (ACS) # 46151500-NASPO-25-ACS. As defined by Florida Administrative Code Rule 60A-1.001(2)(e), eligible user means "Political subdivisions, including counties, cities, towns, villages and districts, as described be Section 1.01(8), F.S., and instrumentalities thereof."
5. The NASPO ValuePoint Master Agreement # 198468 has a minimum discount pricing structure which includes a minimum discount of 44% for the requested items.
6. On April 1, 2026, the Procurement Department requested quotes for the specified Point Blank Ballistic Shields and Carry Bags from all three (3) authorized resellers, on the State of Florida alternate contract source #46151500-NASPO-25-ACS, listed below in alphabetical order:
- Federal Eastern International (FEI)
- Galls, LLC
- SRT Supply (SRT)
7. The quotes consisted of the following items:
|
Item |
Description |
Qty |
|
NASSH3OASVSV1H2 |
PBE Vanguard Level III 20X30 Ballistic Shield |
40 |
|
NASBAGN00150J |
Point Blank Shield Transport Bag |
40 |
8. The Procurement Department received quotes from the following authorized resellers (listed in ascending order):
|
|
|
Ballistic Shields |
Carry Bags |
Extended |
|
Vendor |
Qty. |
Unit Price |
Unit Price |
Price |
|
FEI |
40 |
$7,012.00 |
No Charge |
$280,480.00 |
|
Galls |
40 |
$7,968.00 |
$149.52 |
$324,700.80 |
Note - SRT Supply opted not to submit pricing.
9. Request Commission to approve the purchase of forty (40) additional Point Blank Ballistic Shields and transport bags for the Police Department from Federal Eastern International, LLC., in the amount not to exceed $280,480, utilizing the State of Florida Alternate Source Contract # 46151500-NASPO-25-ACS, pursuant to Section 35.18(C)(5) of the City's Code of Ordinances.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $280,480
b) Amount budgeted for this item in Account No: Account # 001-521-3001-664400-0000-000-0000 (Other Equipment)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.