Title
MOTION TO ADOPT PROPOSED RESOLUTION 2024-R-07.
PROPOSED RESOLUTION 2024-R-07 IS A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF PEMBROKE PINES, FLORIDA; AUTHORIZING THE EXECUTION AND SUBMISSION OF A GRANT AGREEMENT AND SUPPORTING DOCUMENTS AND ASSURANCES WITH THE FLORIDA DEPARTMENT OF TRANSPORTATION; ACCEPTING A GRANT AWARD FROM THE FLORIDA DEPARTMENT OF TRANSPORTATION; AUTHORIZING THE PURCHASE OF VEHICLES AND/OR EQUIPMENT AND THE EXPENDITURE OF GRANT FUNDS; DIRECTING THE APPROPRIATE CITY OFFICIALS TO TAKE ANY AND ALL ACTION NECESSARY TO EFFECTUATE THE INTENT OF THIS RESOLUTION; PROVIDING FOR CONFLICTS; PROVIDING FOR SEVERABILITY AND PROVIDING FOR AN EFFECTIVE DATE.
Summary Explanation and Background
SUMMARY EXPLANATION AND BACKGROUND:
1. On February 5, 2021 with Proposed Resolution 2021-R-01 No. 3729 the application to Florida Department of Transportation for FFY2021/YR46 was submitted. The purpose of this application was to request funds for the purchase of two (2) buses with cameras, GPS Tracker System and mobile radios.
2. The application was approved by Florida Department of Transportation. The Notice of Grant Award for FFY2021/YR46 has been received for a total amount of $227,710.00 to purchase two Ford E550 buses with 20 (twenty)standard seats and 2 (two) foldaway seats which will be equipped with 6 cameras, and equipment that includes GPS Tracker System and mobile radios for each vehicle, and was approved by commission with agenda items 21-1017 on November 17, 2021.
3. Due to the onset of the COVID pandemic in March of 2020, all production was halted for an undetermined amount of time, therefore original award granted was not fulfilled.
4. On August 11, 2023 FDOT informed Southwest Focal Point via email, that the FFY2021 funding was reactivated and requested a new vehicle order to be submitted by August 18, 2023 due to the prices being affected due to the supply chain issues.
5. On February 14, 2024, FDOT forwarded a revised Public Transportation Grant Agreement (PTGA) draft for FFY21 in the amount of $385,558.00.
6. Total funds are distributed as follows:
$308,446.00 Estimated 80% Federal Share
$38,555.00 Estimated 10% State Share
$38,557.00 Estimated 10% Local Share
$385,558.00 Total Award
7. The City's 10% contribution ($38,557) will be generated from a General Funds Transfer.
8. Requesting Commission approval to adopt the proposed Resolution 2024-R-07.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: $38,557.00 transfer from General Fund.
b) Amount budgeted for this item in Account No: A budget will be recorded in Fund 128 Community bus program (128-544-8001-664003-0000-000-0000-05310) when award letter is executed.
c) Source of funding for difference, if not fully budgeted: "Not Applicable."
d) 5 year projection of the operational cost of the project:
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Current FY |
Year 2 |
Year 3 |
Year 4 |
Year 5 |
|
Revenues |
$347,001 |
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|
|
|
|
Expenditures |
$385,558 |
|
|
|
|
|
Net Cost |
$38,557 |
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e) Detail of additional staff requirements: "Not Applicable"
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? "Not Applicable"
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? "Not Applicable"