Title
MOTION TO AWARD IFB # TS-26-04 "CISCO NETWORK" TO THE MOST RESPONSIVE/RESPONSIBLE BIDDER, DOF CREATIONS LLC., IN THE AMOUNT NOT TO EXCEED $329,309.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines an Invitation for Bid as “A written solicitation for competitive sealed bids with the title, date and hour of the public bid opening designated therein and specifically defining the commodities or services for which bids are sought. The invitation for bid shall be used when the city is capable of specifically defining the scope of work for which a service is required or when the city is capable of establishing precise specifications defining the actual commodities required. The invitation for bid shall include instructions to bidders, plans, drawings and specifications, if any, bid form and other required forms and documents to be submitted with the bid.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $100,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."
- Section 35.19(A) states "All sealed competitive solicitations as defined in § 35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.”
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On April 15, 2026, the City Commission authorized the advertisement of IFB # TS-26-04 “Cisco Network", which was advertised on April 22, 2026.
2. The City of Pembroke Pines is seeking bids from qualified firms, hereinafter referred to as the Contractor, to provide the requested Cisco infrastructure hardware for the City of Pembroke Pines in accordance with the terms, conditions, and specifications contained in this solicitation.
3. The Cisco Nexus N9K-C9504-B3-G is a modular data center switch designed to handle high-speed network traffic for large environments. It supports multiple line cards and high-capacity Ethernet connections, making it ideal for core, aggregation, or spine roles. The chassis is built with redundancy for key components like power and supervisors to ensure high availability. These units would replace end-of-life equipment at the City Center, improving performance, reliability, and long-term support for the City’s network infrastructure.
4. On May 19, 2026, the City opened bids from the following eighteen (18) vendors listed in ascending order:
|
Vendor |
Total |
|
Netsync Network Solutions, Inc. |
$286,345.82 |
|
DOF CREATIONS, LLC |
$329,309.00 |
|
Alpha Technologies USA Inc. |
$428,540.00 |
|
V3MAIN TECHNOLOGIES INC. |
$455,421.68 |
|
Axelliant LLC |
$480,045.64 |
|
AVI-SPL LLC |
$513,646.32 |
|
Software Information Resource Corp |
$525,760.82 |
|
American Business Solutions, Inc. |
$528,211.30 |
|
Blue Source Group, Inc. |
$530,908.62 |
|
Tech Advanced Computers Inc |
$539,710.00 |
|
Secure Techies |
$544,099.28 |
|
GovBros LLC dba Think IT Ai |
$546,523.94 |
|
Adler Charles Services inc |
$586,754.22 |
|
The Computer Genies |
$606,157.44 |
|
ASIMER TECH LLC |
$749,401.88 |
|
Audio Video Systems, Inc. |
$790,215.58 |
|
JTF Business Systems |
$878,276.16 |
|
JPT-TECH, LLC |
$894,516.26 |
5. During the evaluation process, the Procurement and Sustainability Department contacted the lowest bidder, Netsync Network Solutions, Inc., to verify the pricing submitted for the requested items. Netsync Network Solutions, Inc. stated that it could not honor the submitted pricing. As a result, Netsync Network Solutions, Inc.’s bid was rejected and removed from further consideration.
6. The Procurement and Sustainability Department then contacted the second lowest bidder, DOF Creations, LLC., to verify submitted pricing and confirm that its bid included the complete package of requested items, including any line items priced at $0 that were incorporated as subcomponents of other line items. DOF Creations, LLC., confirmed that it could honor its submitted pricing and that its bid included all required components. The Technology Services Department also reviewed the bid and confirmed that it included the complete package. Accordingly, DOF Creations, LLC. was determined to be the most responsive and responsible vendor.
7. Request Commission to award IFB # TS-26-04 "Cisco Network” to DOF Creations, in the amount not to exceed $329,309.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: Amount not to exceed $329,309
b) Amount budgeted for this item in Account No:
Funds are available in account # 001-513-2002-664400-0000-000-0000 (Other Equipment)
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5-year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.