Title
MOTION TO APPROVE THE NEGOTIATED CONTINUING CONTRACTS PURSUANT TO THE AWARD OF RFQ # PSPW-23-20 "CCNA CONTINUING SERVICES FOR CITYWIDE PROFESSIONAL ARCHITECTURAL, ENGINEERING, SURVEYING AND MAPPING", IN ACCORDANCE WITH FLORIDA STATUTE 287.055, CONSULTANTS COMPETITIVE NEGOTIATIONS ACT (CCNA), WITH THE FOLLOWING RANKED CONSULTANTS FOR EACH TRADE AS LISTED BELOW:
TRADE A: GENERAL CIVIL AND ENVIRONMENTAL ENGINEERING SERVICES
1) KIMLEY HORN AND ASSOCIATES, INC.
2) CARNAHAN, PROCTOR AND CROSS
3) CRAVEN, THOMPSON & ASSOCIATES, INC.
4) CTS ENGINEERING, INC.
5) CPH, LLC.
TRADE B: MEP ENGINEERING SERVICES
1) KIMLEY HORN AND ASSOCIATES, INC.
2) SGM ENGINEERING, INC.
3) CPH, LLC.
TRADE C: GEOTECHNICAL SERVICES
1) UNIVERSAL ENGINEERING SCIENCES, INC.
2) MARLIN ENGINEERING, INC.
3) KIMLEY HORN AND ASSOCIATES, INC.
TRADE D: STRUCTURAL ENGINEERING SERVICES
1) KIMLEY HORN AND ASSOCIATES, INC.
2) CPH, LLC.
3) R.J. BEHAR & COMPANY, INC.
TRADE E: LAND SURVEYING SERVICES
1) MILLER LEGG
2) AVIROM & ASSOCIATES, INC.
3) CRAVEN, THOMPSON & ASSOCIATES, INC.
TRADE F: GENERAL ARCHITECTURAL SERVICES
1) SALTZ MICHELSON ARCHITECTS
2) CPZ ARCHITECTS, INC.
3) SYNALOVSKI ROMANIK SAYE, LLC.
4) R.E. CHISHOLM ARCHITECTS, INC.
TRADE G: LANDSCAPE ARCHITECTURE SERVICES
1) MILLER LEGG
2) KIMLEY HORN AND ASSOCIATES, INC.
3) CRAVEN, THOMPSON & ASSOCIATES, INC.
TRADE H: HYDRO-GEOLOGICAL SERVICES
1) CTS ENGINEERING, INC
2) CPH, LLC.
TRADE I: FDOT ROADWAY ENGINEERING SERVICES
1) MARLIN ENGINEERING, INC.
2) CALTRAN ENGINEERING GROUP, INC.
3) CTS ENGINEERING, INC.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.15 defines a Request for Qualifications as “A written solicitation for competitive sealed offers with the title, date and hour of the public opening designated. A request for qualifications shall include, but is not limited to, general information, functional or general specifications, statement of work, instructions for offer and evaluation criteria. All requests for qualifications shall state the relative importance of the evaluation criteria. The city may engage in competitive negotiations with responsible offerors determined to be reasonably susceptible of being selected for award for the purpose of clarification to assure full understanding of and conformance to the solicitation requirements. Offerors shall be accorded fair and equal treatment with respect to any opportunity for discussion and revision of offers, and such revisions may be permitted after submissions and prior to award for the purpose of obtaining the best and final offer.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(A) states, "A purchase of or contracts for commodities or services that is estimated by the Chief Procurement Officer to cost more than $100,000 shall be based on sealed competitive solicitations as determined by the Chief Procurement Officer, except as specifically provided herein."
- Section 35.19 of the City's Code of Ordinances is titled "SEALED COMPETITIVE BIDDING PROCEDURE."
- Section 35.19(A) states, "All sealed competitive solicitations as defined in §35.18 shall be presented to the City Commission for their consideration prior to advertisement."
- Florida Statute (F.S.) 287.055 is known as the “Consultant’s Competitive Negotiation Act” (CCNA).
- F.S. Section 287.055(2)(a) defines Professional services as “those services within the scope of the practice of architecture, professional engineering, landscape architecture, or registered surveying and mapping, as defined by the laws of the state, or those performed by any architect, professional engineer, landscape architect, or registered surveyor and mapper in connection with his or her professional employment or practice.”
- F.S. Section 287.055(2)(f) states “Project” means that fixed capital outlay study or planning activity described in the public notice of the state or a state agency under paragraph (3)(a). A project may include:
1. A grouping of minor construction, rehabilitation, or renovation activities.
2. A grouping of substantially similar construction, rehabilitation, or renovation activities.
- F.S. Section 287.055(3)(a)(1) states “Each agency shall publicly announce, in a uniform and consistent manner, each occasion when professional services must be purchased for a project the basic construction cost of which is estimated by the agency to exceed the threshold amount provided in s.287.017 for CATEGORY FIVE ($325,000) or for a planning or study activity when the fee for professional services exceeds the threshold amount provided in s.287.017 for CATEGORY TWO ($35,000), except in cases of valid public emergencies certified by the agency head. The public notice must include a general description of the project and must indicate how interested consultants may apply for consideration.”
- F.S. Section 287.055(2)(g) states:
(1) “A “continuing contract” is a contract for any of the following:
a. Professional services entered into in accordance with all the procedures of this act between an agency and a firm whereby the firm provides professional services to the agency for projects in which the estimated construction costs of each individual project under the contract does not exceed $7.5 million. Beginning July 1, 2025, and each July 1 thereafter, the department shall adjust the maximum amount allowed on the preceding June 30 for each individual project in a continuing contract by using the change in the June-to-June Consumer Price Index for All Urban Consumers issued by the Bureau of Labor Statistics of the United States Department of Labor. The department shall publish the adjusted amount on its website;
b. Study activity if the fee for professional services for each individual study under the contract does not exceed $500,000; or
c. Work of a specified nature as outlined in the contract required by the agency, with the contract being for a fixed term or with no time limitation except that the contract must provide a termination clause.
(2) Firms providing professional services under continuing contracts may not be required to bid against one another."
Note - Effective July 1, 2025, as published on the Department of Management Services (DMS) website, the threshold for the estimated construction cost of each individual project under a continuing contract has been increased from $7.5 million to $7,725,000, in accordance with Section 287.055(2)(g), Florida Statutes.
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, “An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed.”
SUMMARY EXPLANATION AND BACKGROUND:
1. January 17, 2024, the City Commission authorized the advertisement of RFQ # PSPW-23-20 "CCNA Continuing Services for Citywide Professional Architectural, Engineering, Surveying and Mapping", which was advertised on January 23, 2024, for the following services:
- General Civil and Environmental Engineering Service,
- MEP Engineering Services,
- Geotechnical Services,
- Structural Engineering Services,
- Land Surveying Services,
- General Architectural Services,
- Landscape Architecture Services,
- Hydro-Geological Services, and
- FDOT Roadway Engineering Services
2. The purpose of this solicitation was to seek qualification statements from qualified firms, in order to enter into Continuing Contract(s) for various Professional Service Disciplines that the City will utilize on an as-needed basis, in accordance with the terms,
conditions, and specifications contained in this solicitation and in accordance with the Consultant’s Competitive Negotiation Act (C.C.N.A. - Florida Statute 287.055).
3. On February 19, 2025, the City Commission approved the findings and recommendations of the Evaluation Committee for RFQ # PSPW-23-20 "CCNA Continuing Services for Citywide Professional Architectural, Engineering, Surveying and Mapping" and approved for the City to negotiate contracts for services, in accordance with Florida Statute 287.055, Consultants Competitive Negotiations Act (CCNA), with all pre-qualified consultants in their category ranking order, per trade.
4. The City's Administration was able to negotiate continuing contracts with the qualified firms, which includes standardized labor categories with clear descriptions and requirements for each position, along with standardized rates which staff determines is fair and reasonable for the awarded disciplines.
* Please note that all sixteen (16) consultants have executed the attached agreements.
Trade A: General Civil and Environmental Engineering Services
1) Kimley Horn and Associates, Inc.
2) Carnahan, Proctor and Cross
3) Craven, Thompson & Associates, Inc.
4) CTS Engineering, Inc.
5) CPH, LLC.
Trade B: MEP Engineering Services
1) Kimley Horn and Associates, Inc.
2) SGM Engineering, Inc.
3) CPH, LLC.
Trade C: Geotechnical Services
1) Universal Engineering Sciences, Inc.
2) Marlin Engineering, Inc.
3) Kimley Horn and Associates, Inc.
Trade D: Structural Engineering Services
1) Kimley Horn and Associates, Inc.
2) CPH, LLC.
3) R.J. Behar & Company, Inc.
Trade E: Land Surveying Services
1) Miller Legg
2) Avirom & Associates, Inc.
3) Craven, Thompson & Associates, Inc.
Trade F: General Architectural Services
1) Saltz Michelson Architects
2) CPZ Architects, Inc.
3) Synalovski Romanik Saye, LLC.
4) R.E. Chisholm Architects, Inc.
Trade G: Landscape Architecture Services
1) Miller Legg
2) Kimley Horn and Associates, Inc.
3) Craven, Thompson & Associates, Inc.
Trade H: Hydro-Geological Services
1) CTS Engineering, Inc
2) CPH, LLC.
Trade I: FDOT Roadway Engineering Services
1) Marlin Engineering, Inc.
2) Caltran Engineering Group, Inc.
3) CTS Engineering, Inc
5. The term of the continuing contracts shall be for an initial three-year period and may be renewed for up to two additional three-year periods, upon mutual written agreement of the parties.
6. In lieu of establishing a maximum contract value, Administration proposes to present every work authorization, under these continuing contracts, in excess of the threshold ($100,000) stated under Section 35.21(A)(1) of the City's Code of Ordinances, to the Commission for approval.
7. Request City Commission to approve the negotiated continuing contracts pursuant to the award of RFQ # PSPW-23-20 "CCNA Continuing Services for Citywide Professional Architectural, Engineering, Surveying and Mapping", in accordance with Florida Statute 287.055, Consultants Competitive Negotiations Act (CCNA), with the ranked consultants for each of the trades.
Financial Impact
FINANCIAL IMPACT DETAIL:
a) Initial Cost: None at this time. Staff proposes to present every work authorization, under these continuing contracts, in excess of the threshold ($100,000) stated under Section 35.21(A)(1) of the City's Code of Ordinances, as may be amended from time to time, to City Commission for approval.
b) Amount budgeted for this item in Account No: When specific projects are identified, the appropriate budgets and accounts will be utilized.
c) Source of funding for difference, if not fully budgeted: Not Applicable.
d) 5 year projection of the operational cost of the project: Not Applicable.
e) Detail of additional staff requirements: Not Applicable.
FEASIBILITY REVIEW:
A feasibility review is required for the award, renewal and/or expiration of all function sourcing contracts. This analysis is to determine the financial effectiveness of function sourcing services.
a) Was a Feasibility Review/Cost Analysis of Out-Sourcing vs. In-House Labor Conducted for this service? Not Applicable.
b) If Yes, what is the total cost or total savings of utilizing Out-Sourcing vs. In-House Labor for this service? Not Applicable.