Title
MOTION TO APPROVE THE PROPOSED AGREEMENT WITH INFOSEND, INC. FOR UTILITY BILLING PRINTING AND MAILING SERVICES UTILIZING PRICING FROM COLLIER COUNTY’S RFP #22-8010 FOR AN ESTIMATED ANNUAL AMOUNT OF $370,000.00, PURSUANT TO SECTION 35.18(C)(5) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(5) states that “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States Government, are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. In 2021, the Utilities Department integrated billing into the citywide Enterprise Resource Planning (ERP) Program, Tyler Munis ERP, which resulted in a change to the format of the bills from green and white postcards to an 8.5”x11” multi-colored document, enclosed in an envelope.
2. On June 2, 2021, the City Commission approved a contract for utility bill printing and mailing with InfoSend, Inc., utilizing the Town of Jupiter’s contract, to mitigate costs that would ...
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