Title
MOTION TO APPROVE THE PURCHASE AND INSTALLATION OF ACCESS CONTROL SYSTEM (ACS) FOR THE CITY OF PEMBROKE PINES POLICE DEPARTMENT FROM SAFEWARE, INC. IN THE AMOUNT NOT TO EXCEED $48,986.22, UTILIZING GOVMVMT CONTRACT#24101-RFP-DST, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is regarding "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that “Cooperative purchasing. Cooperative purchasing plans are exempt from the competitive procurement process.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Police Department is requesting purchase and installation of 12 additional readers and locks to the following locations:
1st Floor:
2 Server Room Doors
2nd Floor:
Closet in Gym
2 Computer Services Doors
3rd Floor:
3 Forensics Doors
Crime Scene Vault
Wire Closet
4th Floor:
Wire Closet
Teletype Room
2. On October 1, 2024, Safeware, Inc. was awarded contract # 24101-RFP-DST for Public Safety and Emergency Preparedness Equipment, and Related Products and Services by Hillsborough County Public Schools, FL, as the lead agency for GOVMVMT cooperative purchasing organization.
3. T...
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