Title
MOTION TO APPROVE AN AGREEMENT WITH BIRCHMORE GROUP, INC., FOR A SNOW PLAY AREA WITH 16 TONS OF SNOW, SNOW SLIDE, AND LABOR AND DELIVERY, FOR THE SNOWFEST EVENT TO BE HELD AT CHARLES F. DODGE CITY CENTER ON DECEMBER 6, 2025, IN AN AMOUNT NOT TO EXCEED $26,210, PURSUANT TO SECTION 35.18(C)(7) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states, "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(7) states, "The following contractual services are not subject to the competitive bid procurement requirement:"
- Section 35.18(C)(7)(m) states, "Entertainment services (performing artists, entertainment and amusements at festivals or special events)."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval.
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. On December 6, 2025, from 4:00 p.m. to 8:00 p.m., families throughout Pembroke Pines will gather at the Charles F. Dodge City Center to experience Snowfest, one of our community’s most beloved traditions.
2. To create this experience, staff is requesting approval of an agreement with Birchmore Group, Inc., to provide a 40' x 50' snow play area at a 1" depth, complete with 16 tons of real snow, a 9'8" dual-lane snow slide, tubes and sleds, as well...
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