Title
MOTION TO APPROVE THE PURCHASE OF MULCH ON AN AS-NEEDED BASIS FROM EAST COAST MULCH, FRW, LLC, AND IAMWHOIAM, LLC UTILIZING PRICING ESTABLISHED BY THE SOUTHEAST FLORIDA GOVERNMENTAL PURCHASING COOPERATIVE GROUP (CO-OP) CONTRACT # E-28-23, FOR ANNUAL AMOUNT NOT TO EXCEED $169,000, PURSUANT TO SECTION 35.18(C)(6) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City's Code of Ordinances is titled "PROCUREMENT PROCEDURES, PUBLIC FUNDS."
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(6) states that, "Cooperative purchasing plans are exempt from this section."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission Approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Public Services and the Recreation and Cultural Arts Departments purchase mulch on an as-needed basis for use throughout the City and would like to utilize the Southeast Florida Governmental Purchasing Cooperative Group (Co-Op) contract # E-28-23.
2. The City of Pompano Beach as the lead agency for the Co-Op competitively solicited and publicly awarded contract # E-28-23 to four vendors with the following items (listed in alphabetical order):
- Advanced Mulch, Inc.
- East Coast Mulch
- FWR, LLC
- IAMWHOIAM, LLC
3. The original Co-Op contract term was for an initial one-...
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