Title
MOTION TO APPROVE THE AGREEMENT WITH TRANE U.S., INC FOR REPAIR AND OVERHAUL SERVICES FOR CHILLER #1 AT THE CHARLES F. DODGE CITY CENTER IN THE AMOUNT OF $381,848 WHICH INCLUDES A CONTINGENCY IN THE AMOUNT OF $90,000 FOR A POTENTIAL MOTOR EXCHANGE IF DETERMINED NECESSARY DURING THE OVERHAUL PROCESS AND THE PAYMENT BOND AND PERFORMANCE BOND IN THE AMOUNT OF $4,313, UTILIZING PRICING ESTABLISHED BY OMNIA CONTRACT #3341 "HVAC PRODUCTS, INSTALLATION, LABOR BASED SOLUTIONS AND RELATED PRODUCT AND SERVICES", PURSUANT TO SECTION 35.18(C)(6) OF THE CITY'S CODE OF ORDINANCES
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18 (C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval".
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Charles F. Dodge City Center cooling system consists of two Trane 500-ton centrifugal chillers designed to provide cooling capacity and operational redundancy for the facility.
2. On January 2, 2026, Chiller #1 experienced an electrical failure and was removed from service. Since that time, City Center has been operating solely on Chiller #2. Initial diagnostic testing...
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