Title
MOTION TO APPROVE A SOLE SOURCE PURCHASE OF SYMBIONT™ MODEL PH300 GEOTHERMAL POOL HEATING/COOLING SYSTEM FROM SYMBIONT SERVICE CORP. FOR THE ACADEMIC VILLAGE POOL IN AN AMOUNT NOT TO EXCEED $147,803 PURSUANT TO SECTION 35.18(C)(3) OF THE CITY’S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinances is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18(C)(3) states that "City standard, single-source and sole- source commodities or services. City standard, single- source and sole-source commodities or services are exempt from this section."
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $100,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The Recreation and Cultural Arts Department is requesting approval for a sole source purchase of the Symbiont™ PH300 Geothermal Pool Heating/Cooling System for the Academic Village Pool.
2. The Academic Village Pool was originally constructed in 2001 with a natural gas heating system. That system remained in place until 2010, when the City transitioned to a more energy-efficient geothermal heating solution using equipment manufactured and installed by Symbiont Service Corp.
3. The current geothermal system is a water-to-water configuration that draws thermal energy from a wel...
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