Title
MOTION TO APPROVE THE RESURFACING OF THE TRACK AT THE ACADEMIC VILLAGE CHARTER SCHOOL CAMPUS BY CONICA USA POLYTRACKS LLC DBA POLYSPORT FOR A TOTAL AMOUNT NOT TO EXCEED $225,342.50, WHICH INCLUDES AN OWNER'S CONTINGENCY IN THE AMOUNT OF $10,242.50, UTILIZING PRICING ESTABLISHED BY THE INTERLOCAL PURCHASING SYSTEM (TIPS) CONTRACT # 230201, PURSUANT TO SECTION 35.18(C) OF THE CITY'S CODE OF ORDINANCES.
Summary Explanation and Background
PROCUREMENT PROCESS TAKEN:
- Chapter 35 of the City’s Code of Ordinance is titled “PROCUREMENT PROCEDURES, PUBLIC FUNDS.”
- Section 35.18 of the City's Code of Ordinances is titled "COMPETITIVE BIDDING OR COMPETITIVE PROPOSALS REQUIRED; EXCEPTIONS."
- Section 35.18(C) states that "Only the following situations are exempt from the competitive bid and competitive proposal requirements of this section:"
- Section 35.18 (C)(5) states that “Commodities or services that are the subject of contracts with the state its political subdivisions or other governmental entities including the United States government, are exempt from the competitive procurement process.”
- Section 35.18 (C)(6) states that “Cooperative purchasing plans are exempt from this section.”
- Section 35.21 of the City's Code of Ordinances is titled "AWARD OF CONTRACT."
- Section 35.21(A) of the City's Code of Ordinances is titled "City Commission approval."
- Section 35.21(A)(1) states, "An initial purchase of, or contract for, commodities or services, in excess of $25,000, shall require the approval of the City Commission, regardless of whether the competitive bidding or competitive proposal procedures were followed."
SUMMARY EXPLANATION AND BACKGROUND:
1. The track at the Academic Village Charter School campus is in need of resurfacing.
2. The Public Services Department was interested in utilizing pricing established by The Interlocal Purchasing System (TIPS) contract # 230201 for Synthetic Turf or Natural Sports Fields, Grounds, Cou...
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